Senior Executive Assistant
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 15d ago
The date the source published, not the day we noticed it (2026-08-31). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Colombia, Venezuela
The description states no restriction of its own. This is the source's own tag.
Carried by 1 source
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workable employer's own board first seen 11d ago · last seen just now
The listing
NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.
Responsibilities
- Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination
- Attend key meetings, document action items, and track follow-up accountability
- Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude
- Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management
- Maintain delegated inbox workflows and escalate only specific needs
- Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions
- Represent leadership in communications and maintain professional judgment when handling sensitive information
Requirements
- Proven track record managing executive calendars integrating professional and personal commitments
- Experience attending meetings, capturing structured action items, and driving accountability
- Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables
- Experience coordinating travel, conference registrations, and logistics
- Ability to maintain confidentiality and handle sensitive personal and business information
- Demonstrated ability to absorb information once and execute independently without repeated instructions
- Comfortable operating in fast-paced environments and escalating only critical blockers
- Remote-ready and responsive across US time zones
Benefits
- We offer health insurance for contractors
- Holiday Extra Pay
- The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
- We prioritize the mental health of our team members and offer mental health days to support their well-being.
- In addition to the base salary, performance-based incentives are provided.
- There is an annual review and appraisal process in place.
- There are ample opportunities for professional growth and advancement within the company.