FF&E Supply chain Manager

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality projects. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Africa, Latam and Europe), storage operations, and final-mile delivery.
The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.

At a glace:

1. Mid–Senior role overseeing end-to-end FF&E supply chain for luxury hospitality projects
2. Responsible for factory supervision, quality control, and production sign-off
3. Manages storage operations in Preá and all inbound logistics
4. Coordinates last-mile delivery into different kind of destinations
5. Oversees inventory accuracy, documentation, dispatch & receiving
6. Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
7. Works closely with Construction for delivery timelines, site readiness, and installation planning
8. Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
9. Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities

Production Oversight & Quality Control

• Supervise FF&E production at each factory (Africa, Latam & Europe).
• Conduct detailed quality checks and approve inventory before packing and sign-off.
• Ensure all items meet Utopia’s standards for quality, specifications, and finishes.

Inbound Logistics & Storage Management

• Monitor and confirm the arrival of goods at the storage facility.
• Arrange and oversee loading/unloading operations at all locations.
• Hire necessary local equipment or machinery as required.
• Maintain a full, accurate, and continuously updated inventory of all items.

Documentation & Compliance

• Handle all dispatch, receiving, and transport paperwork.
• Ensure complete documentation for internal controls and auditing.

Delivery Coordination & Final-Mile Logistics

• Oversee delivery schedules from factories to locations, ensuring timely arrivals.
• Plan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes).
• Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
• Supervise all loading/unloading operations for the transfers.

On-Site Coordination & Installation Support

• Coordinate delivery timelines and equipment needs with the Construction team.
• Organize and supervise unpacking activities.
• Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.

Requirements

• Professional Experience
• 5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
• Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
• Demonstrated ability to coordinate international and domestic logistics (Africa + Europe preferred).
• Experience managing storage facilities, inventory systems, and warehouse operations.
• Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
• Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
• Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
• Prior responsibility for delivery scheduling, documentation, and compliance.
• Experience supervising installation teams is highly desirable.
• English a must - any other language a plus

Technical Skills

• Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
• Proficiency in inventory management tools, tracking systems, and documentation workflows.
• Understanding of logistics planning, especially final-mile or off-road delivery constraints.
• Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
• Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
• Ability to read technical documents (spec sheets, shop drawings, BOQs).

Benefits

Salary and benefits are competitive and based on candidate experience.

Note: Please submit your CV in English.