Virtual Staff 365
via Workable
Shipping Coordinator
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 14d ago
The date the source published, not the day we noticed it (2026-09-01). Last seen at its source 2h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Carried by 1 source
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workable employer's own board first seen 11d ago · last seen 2h ago
The listing
Our client is a premier design brand and distributor of high-end furniture, lighting, and interior products across commercial, hospitality, and residential sectors. Operating through multiple showrooms alongside an integrated e-commerce platform, they deliver curated designer collections across Australia. They are dedicated to high-quality craftsmanship, innovation, and timeless design.
They are now seeking to hire a Shipping Coordinator to oversee international inbound freight operations. This role is pivotal in ensuring on-time cargo delivery, maintaining cost efficiency, and facilitating smooth coordination between suppliers, freight forwarders, and internal teams.
Job Responsibilities
Shipment & Freight Coordination
- Book international inbound sea and air freight shipments while selecting cost-effective routing options
- Monitor cargo-ready, departure, arrival, and customs clearance milestones
- Track delays or discrepancies and proactively implement resolution measures
- Communicate shipping schedules, updates, and routine delays to relevant internal teams
Supplier & Broker Liaison
- Manage day-to-day operational relationships with suppliers and freight forwarders
- Follow up with suppliers and forwarders to ensure agreed shipping dates are achieved
- Liaise with freight forwarders and customs brokers regarding container availability, clearance, and delivery
Documentation & System Management
- Prepare and verify shipping documentation including commercial invoices, packing lists, bills of lading, airway bills, and certificates
- Maintain accurate shipping records and update relevant ERP systems
- Monitor freight costs, identify consolidation opportunities, and prepare regular operational reports
Requirements
- Minimum 2 to 3 years of experience in international shipping, freight forwarding, or logistics
- Demonstrated experience coordinating sea and air freight, including LCL and FCL shipments
- Sound understanding of shipping documentation, Incoterms, and customs clearance processes
- Awareness of freight cost drivers with a strong focus on cost-effective decision-making and space utilisation
Nice-to-Have Skills
- Experience coordinating freight within the furniture or interior design sectors
- Hands-on experience using ERP systems, with Options ERP highly regarded
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Daylight Time business hours)
- Full-time opportunity
- HMO (STAFF only)
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)