Prosci
via Workable
Sales Inside Admin
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 12h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 85d ago
The date the source published, not the day we noticed it (2026-06-22). Last seen at its source 1h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Brazil
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $100k–180k/yr
Middle 50% of 1512 listings that do state pay — Sales & Marketing · all levels · Americas · USD/year. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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workable employer's own board first seen 10d ago · last seen 1h ago
The listing
This role provides comprehensive operational support to Sales Executives, ensuring all documentation required for bid submissions (BIDs) is compliant and up to date, maintaining company records, and delivering responsive and professional customer service across multiple channels.
Key Responsibilities
Bid Management Support (BIDs and Tenders)
- Organize, review, and maintain all legal, tax, and technical documentation required for participation in bids, tenders, and procurement processes with large corporate clients.
- Complete vendor qualification and registration forms.
- Ensure all proposal and documentation deadlines are met.
Customer Registration Management
- Create and maintain company registrations in customer procurement portals and supplier management platforms.
- Keep internal systems updated with current company information, certifications, and required documentation.
Customer Service and Relationship Management
- Provide inbound and, when necessary, outbound commercial support through multiple channels, including WhatsApp Business, email, phone, and corporate portals.
- Respond to customer inquiries and administrative requests in a timely and professional manner.
Proposal and Contract Management
- Prepare, format, and review commercial proposals based on guidance provided by Account Managers.
- Coordinate and manage the contract signature process.
Sales-to-Operations Handover
- Facilitate the transition of closed opportunities to the service delivery team.
- Ensure all contractual information, project scope, and commitments are properly documented and communicated.
Billing Support
- Serve as a liaison between the Sales and Finance teams.
- Provide the information required for invoice generation and collections in accordance with agreed contractual terms.
Qualifications and Requirements
- Previous experience in sales administration, sales support, or commercial operations.
- Experience or strong understanding of document management for bids, tenders, vendor registration, or procurement processes.
- Excellent written communication skills and proficiency with digital communication tools such as WhatsApp Business and corporate email.
- Strong proficiency in Microsoft Office, particularly Excel and PowerPoint, for pricing management and proposal preparation.
- Highly organized, detail-oriented, and deadline-driven.
Requirements
- Experience with corporate procurement platforms and bidding portals (e.g., Mercado Eletrônico, Nimbi, Bionexo, etc.).
- Experience with CRM systems such as Salesforce or HubSpot.
- Previous experience in a B2B professional services environment.