Headcount & Payroll Analyst

We are looking for a Payroll & Headcount Analyst to help us manage and plan people-related costs across the group.

In this role, you will be responsible for payroll cost and headcount planning, forecasting, and analysis. You will analyse key cost drivers, monitor plan vs actual performance, and help identify deviations and potential financial risks early.

You will work closely with Finance, HR, and Payroll to make sure our people-cost data is accurate, up to date, and aligned with the budget.

Responsibilities:

• Build and maintain a consolidated payroll and headcount budget and forecasting for the group.
• Analyse plan vs actual personnel costs, explain key variances and keep the forecast up to date.
• Model bonus schemes: calculate pools, accruals and payout scenarios, and reflect their P&L and cash impact in the plan.
• Own people-cost metrics jointly with HR (cost per hire, fully-loaded cost per FTE) and track their trend across reporting periods.
• Recommend hiring capacity and headcount limits based on the approved budget.
• Prepare and deliver monthly payroll cost and forecast reports to finance business partners and the Corporate FP&A Lead.

Requirements:

• Experience in Finance, FP&A, budgeting, forecasting, or people-cost planning.
• Strong understanding of payroll cost and headcount planning.
• Experience with plan vs actual analysis and variance analysis.
• Advanced Excel / Google Sheets skills and experience building financial models.
• Understanding of the main components of employee cost.
• Understanding of different employment models, including employees, EOR, and B2B contractors.
• Basic understanding of payroll calculations and employer costs.
• Understanding of management accounting and the impact of people costs on P&L and cash flow.
• Strong analytical and problem-solving skills.
• Ability to work independently and take ownership.
• Strong communication skills and ability to explain financial topics clearly.
• Ability to challenge and validate data when needed.

Will be a plus:

• Experience in fintech, brokerage, or another fast-growing international company.
• Experience working with payroll and people costs across different countries.
• Experience working with EOR providers.
• Experience using ERP or BI planning tools for budgeting and forecasting.
  

We offer:

• 20 paid vacation days per year
• 10 paid sick leave days per year
• Public holidays as per the company’s approved Public holiday list
• Medical insurance
• Opportunity to work remotely
• Professional education budget
• Language learning budget
• Wellness budget (gym membership, sports gear and related expenses)

 Explore opportunities at JustMarkets and become a part of our team of professionals!

Role mission

Ensure absolute accuracy in planning, forecasting and control of the group's payroll costs and headcount, minimising deviations of actuals from budget and surfacing financial risks early.

Requirements hard skills

Payroll-cost and headcount (FTE) budgeting and rolling forecasting for a multi-entity / multi-jurisdiction group.
Bonus/long-term incentive modelling: pools, accruals, vesting, payout scenarios.
Plan/actual variance analysis with decomposition by driver (headcount, rate, mix, timing) and clear narrative explanation.
Understanding of the structure of employer personnel costs across employment models — in-house employees, EOR providers, B2B contractors — and of gross-to-net logic.
People-cost metrics: cost per hire, fully-loaded cost per FTE, attrition and ramp-up impact.
Advanced Excel / Google Sheets and financial modelling; working with data from ERP (BAS), BI and HR systems.
Basic management accounting: how personnel costs are recognised and allocated in the management P&L.

Requirements soft skills

High attention to detail and numerical accuracy.
Deadline discipline within the monthly close cycle.
Ability to request, challenge and validate data from HR, Payroll and department heads.
Clear communication: explaining variances and financial risks to FP&A leadership in a structured way.
Discretion in handling compensation data.
Ownership: keeping the model current and improving it, not only filling it in.

Responsibilities

Own payroll-cost and headcount budgeting for the group: build and maintain the annual budget and rolling forecast of personnel costs and FTE by department, entity and jurisdiction.
Model bonus schemes: calculate pools, accruals and payout scenarios, and reflect their P&L and cash impact in the plan.
Maintain a rolling forecast of the payroll burn rate and flag deviations and financial risks to FP&A leadership early.
Run plan/actual analysis on personnel costs — reconcile the model against actuals received from Payroll and HR, and explain variances by driver (headcount, rate, mix, timing).
Own people-cost metrics jointly with HR — cost per hire, fully-loaded cost per FTE — and track their trend across reporting periods.
Recommend headcount capacity and hiring limits to the Corporate FP&A Lead based on the approved budget and current forecast.
Deliver consolidated payroll cost and the updated burn-rate forecast to finance business partners and the Corporate FP&A Lead within the monthly close timeline.

Will be a plus

Experience in fintech / brokerage or another fast-scaling international group.
Experience planning personnel costs across multiple jurisdictions and with EOR providers.
Experience with budgeting in an ERP (BAS / 1C) or a BI-based planning tool rather than spreadsheets.
Professional certifications (ACCA / CIMA / CFA) or progress towards them.