Operations & Administrative Coordinator
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 15d ago
The date the source published, not the day we noticed it (2026-08-31). Last seen at its source 2h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Colombia, Venezuela
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,200–1,925/mo
Middle 50% of 11 listings that do state pay — Operations · all levels · Colombia · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Carried by 1 source
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workable employer's own board first seen 11d ago · last seen 2h ago
The listing
NeoWork is hiring an Operations & Administrative Coordinator to provide administrative and operational support for a professional services firm. This is a remote, independent contractor role supporting billing, invoicing, workflow processes, and team coordination during fast-paced operational cycles including tax season and extension season.
Responsibilities
- Manage billing and invoicing processes end-to-end, owning accuracy, timeliness, and reconciliation
- Support high-volume administrative workflows during peak operational periods including tax season and extension season
- Coordinate multi-step workflow processes and ensure timely task completion across team initiatives
- Maintain, update, and distribute communication templates across the team
- Support client communications and coordinate team scheduling needs
- Manage administrative systems and cloud-based tools, working within client-provided remote desktop environment
- Proactively identify process improvements and operational bottlenecks
- Escalate only critical blockers while owning routine operational decisions independently
Requirements
- Proven experience in administrative or operations support within a professional services environment
- Demonstrated expertise in billing and invoicing management, comfortable owning this process end-to-end
- Ability to manage high-volume administrative workflows and prioritize competing deadlines during peak periods
- Experience supporting multi-step workflow processes with attention to detail and timely completion
- Experience maintaining and distributing communication templates across distributed teams
- Comfort working within structured systems including cloud-based tools and virtual desktop environments
- Demonstrated ability to absorb information once and execute independently without repeated instructions
- Comfortable operating in fast-paced environments where speed and ownership are expected
Benefits
- We offer health insurance for contractors
- Holiday Extra Pay
- The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
- We prioritize the mental health of our team members and offer mental health days to support their well-being.
- In addition to the base salary, performance-based incentives are provided.
- There is an annual review and appraisal process in place.
- There are ample opportunities for professional growth and advancement within the company.