Pre-Payroll Specialist

Responsibilities

• Daily monitor logs and system activity to ensure alignment with our policies.
• Conduct regular audits and behavioral pattern analysis to detect potential fraud.
• Audit and verify all logged overtime, night shifts, and offset balances prior to payout approval.
• Timely prepare, format, and deliver clean, audited reports (worked hours, overtimes, adjustments) to the accounting team.
• Configure and maintain internal system logic, including work schedules, global holiday calendars, time-rounding rules, and approval policies.
• Monitor and enforce compliance with regional labor laws regarding maximum working hours, mandatory breaks, and overtime limits across all operating hubs.
• Resolve employee and manager support tickets, system technical glitches, and policy guidelines within defined SLAs.

Requirements

• • At least 1 year of hands-on experience in Pre-Payroll administration, HR operations, internal audit, or payroll support.
  • Proficiency in Excel / Google Sheets (pivot tables, complex formulas, data validation).
  • Proven experience managing HRIS and ticketing systems (e.g., PeopleForce, Jira).
  • Strong background in data analytics, ticket management, and operating within strict SLA baselines.
  • Bachelor’s degree in Business Administration, Economics, Human Resources, Information Systems, Applied Mathematics, or a related field
  • Intermediate level of English (written and spoken).
  • Extreme attention to detail, analytical mindset, and strict adherence to confidentiality and ethical standards

Will be a plus

• Background in internal audit, fraud detection, or cross-border labor law compliance is a strong plus

We offer

• 20 paid vacation days per year
• 10 paid sick leave days per year
• Public holidays as per the company’s approved Public holiday list
• Medical insurance
• Opportunity to work remotely
• Professional education budget
• Language learning budget
• Wellness budget (gym membership, sports gear and related expenses)

Role mission

To ensure 100% accurate, transparent, and automated tracking of employee work time, attendance, and discipline; to minimize financial and reputational risks for the company by detecting anomalies, systemic fraud (dual employment), and ensuring full compliance with local labor laws regarding working time limits; and to guarantee data integrity for seamless transfer to Pre-Payroll and Accounting.

Requirements hard skills

1. Time & Attendance Administration & Audit
2. Data Analytics
3. Advanced Excel / Google Sheets (Pivot tables, complex formulas, data validation)
4. HRIS & Time-Tracking Systems Management (PeopleForce, Jira, custom trackers)
5. Ticket & SLA Management

Requirements soft skills

1. Extreme Attention to Detail & Accuracy
2. Analytical Mindset & Investigative Thinking
3. Integrity, Confidentiality & Ethical Conduct
4. Structured & Process-Oriented Approach
5. Clear & Objective Communication
6. Time Management & Deadline Discipline
7. Stress Resilience & Conflict Handling

Responsibilities

1. Attendance Audit & Fraud Detection
- Daily Attendance & Activity Monitoring: Daily monitoring of attendance logs, time-trackers, and system activity to ensure employees meet the required standard working hours.
- Dual Employment & Pattern Analysis: Conduct regular audits and behavioral analysis to identify dual employment or time fraud.
- Discrepancy Investigation: Identify and investigate cases of chronic tardiness, underworked hours, hour inflation, etc. Generate evidence-backed analytical reports for the Pre-Payroll, HRBPs, and Security.

2. Time Tracking, Overtime & Pre-Payroll Data Preparation
- Overtime & Night Shift Audits: Verify the validity and policy alignment of all logged overtime, offsets and weekend shifts prior to payout approval.
- Pre-Payroll Data Formatting: Timely preparation and delivery of clean, audited time-tracking reports (worked hours, overtimes, and offset adjustments) to the Global Pre-Payroll Specialist.
- Offset Hours Management: Record and calculate offset hours, verify HRIS requests, and adjust balances accordingly.

3. System Administration, Compliance & Support
- T&A System Administration: Configure and maintain internal time-tracking system logic (work schedules, global holiday calendars, time-rounding rules, timesheet approval policies).
- Labor Compliance Monitoring: Track and ensure compliance with regional labor laws regarding maximum weekly/annual overtime limits, mandatory break times, and rest periods across operating locations.
- Service Request Management (Support): Resolve employee and manager support tickets regarding time logging, tracker technical glitches, and time-tracking policy guidelines.

Will be a plus

Internal Audit / Fraud Investigation Background: Prior experience working in internal control, risk compliance, or fraud detection roles (detecting dual employment, time falsification, or unauthorized remote tool usage).

Cross-Border Payroll / Labor Law Knowledge: Familiarity with labor laws.