Executive, Office of the CEO
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 8h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 3d ago
The date the source published, not the day we noticed it (2026-09-28). Last seen at its source just now.
We have tracked this listing since 28 Sep 2026 (3 days). The employer's own board has carried it every time we have read it, most recently just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Berlin
The description states no restriction of its own. This is the source's own tag.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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ashby employer's own board first seen 3d ago · last seen just now
The listing
About ActAI
There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.
Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations.
Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things.
About the Role
To support hiring, operations, and business execution across ActAI. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline.
This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration.
What You Will Be Doing
Coordinate hiring activities, interviews, and recruiter relationships.
Support agency onboarding, communication, and follow-ups.
Manage project trackers, action items, and operational workflows.
Coordinate meetings, events, travel, and business logistics when required.
Support office setup, vendor management, and local operational activities.
Prepare reports, summaries, and presentations for leadership.
Ensure follow-through on key initiatives and outstanding actions.
Help maintain efficient day-to-day business operations.
What You Will Need
Strong organisational and coordination skills.
Excellent attention to detail and follow-through.
Ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Comfortable working across different teams and stakeholders.
Resourceful, proactive, and able to solve problems independently.
High ownership and willingness to take on new responsibilities.
How We Work
The best products in the world are built by small, highly capable teams.
We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions.
This is a hands-on environment. Everyone is expected to contribute directly to the company's success.
Interview Process
If there appears to be a fit, we will schedule up to 3 interviews.
Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite.
We value speed, transparency and decisiveness throughout the process.