Project Coordinator / Accounts Payable Specialist (Remote)

Who You Are 

You are a seasoned Project Coordinator who comes with strong financial acument and is highly detail oriented.  

About The Role 

We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities, maintaining documentation, processing subcontractor and vendor invoices, and supporting accurate project financial tracking. 

The ideal candidate is highly organized, detail-oriented, and comfortable working with purchase orders, invoices, spreadsheets, project tracking tools, and cross-functional teams in a fast-paced, multi-project environment. 

Other responsibilities include: 

• Review and update purchase orders in NetSuite and confirm alignment with project requirements 
• Process subcontractor and vendor invoices accurately and within established timelines 
• Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation 
• Match invoices to purchase orders and supporting records, research variances, and coordinate resolution 
• Communicate professionally with vendors regarding billing questions, documentation needs, and payment status 
• Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation 
• Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly 
• Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders 
• Assist with subcontractor onboarding and ongoing documentation compliance 
• Support project reporting, dashboards, data validation, and general administrative workflows 
• Recommend and support process improvements for accounts payable and project coordination workflows 

• Complete ongoing security awareness training and comply with company policies to the requirements section
• Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts
• Other duties as assigned

Desired skills and experience:  

• Two to five years of experience in project coordination, project administration, accounts payable, or operations support 
• Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies 
• Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes 
• Experience supporting multiple projects while managing competing priorities and deadlines 
• Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking 
• Ability to maintain large datasets and project records with a high degree of accuracy 
• Strong understanding of project documentation and administrative processes 
• Excellent organizational, time management, and multitasking skills 
• Strong written and verbal communication skills with the ability to work professionally with vendors, customers, and internal teams 
• High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies 
• Self-motivated, dependable, and able to work independently while collaborating effectively within a team 

Strongly Preferred Experience 

• NetSuite experience, particularly purchase order and accounts payable workflows 
• Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms 
• Experience with reporting, dashboards, data visualization, or project financial analysis 
• Experience supporting subcontractor onboarding, compliance documentation, or field service operations 
• Background in construction, technology, professional services, telecommunications, infrastructure, or field services 

A Little About Us  

Our mission is to challenge and enable our employees to achieve great things.  

We live and breathe our core values:  

• We Before Me: We demonstrate empathy through our actions and solicit diverse voices and opinions. We put ourselves in each other’s shoes, readily admit our mistakes, and generously share our time and knowledge.  

• Dare To Be Great: We are big-picture thinkers who focus on solutions to problems. We solicit and offer actionable feedback to others without hesitation. We embrace opportunities to improve ourselves, our teams, and our work. We aim to be the best of the best.  

• Own It: We set clear expectations, communicate proactively, and follow through on our commitments. We take pride in the experiences we create and the outcomes we deliver. We are personally invested in the success of our team and our clients. We iterate to deliver ever better results.  

We are consistently listed among Inc & Crain's "Best Places to Work" and we're proud of our accessible & engaged executive team. We believe in cultivating an atmosphere of inclusion and providing an environment that enables every employee to work to the best of their ability.  

Some of Our Benefits  

• Unlimited Paid Time Off (PTO)