Records Paralegal (Remote) | Mexico
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 2d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 3d ago
The date the source published, not the day we noticed it (2026-09-28). Last seen at its source 1h ago.
We have tracked this listing since 28 Sep 2026 (2 days). The employer's own board has carried it every time we have read it, most recently 1 hour ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Mexico
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $114.1k–200k/yr
Middle 50% of 449 listings that do state pay — Legal & Compliance · all levels · Americas · USD/year. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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workable employer's own board first seen 2d ago · last seen 1h ago
The listing
- Employment Type: Full-Time Contractor
- Workplace: Remote
- Compensation: USD $1,700 - $1,800 / month
- Schedule: Monday-Friday schedule, 8:30 AM-5:30 PM Eastern Time
About Us
HireHawk connects skilled professionals with U.S. and Canadian companies across legal, operations, finance, technology, and other industries. We focus on creating strong long-term matches between professionals and the teams they support, with clear expectations and an ownership-focused culture.
For this opportunity, you will work directly with a law firm and play an important role in keeping active matters organized and moving forward.
About the Role
As a Records Paralegal, you will own the day-to-day retrieval, tracking, organization, and quality control of records for active legal cases. You will support attorneys and paralegals by preparing subpoenas, coordinating with process servers and records custodians, following up on outstanding requests, and ensuring received records are complete and properly stored.
This role requires persistence: providers may need repeated follow-up, multiple requests will be outstanding at once, and deadlines cannot be allowed to slip. You will work under immediate supervision while being expected to independently manage your records pipeline and keep the legal team informed of its status.
Responsibilities
- Prepare and finalize state and federal court subpoenas requesting medical and other case-related records.
- Own the records-request pipeline from initial request through receipt, ensuring outstanding items are followed up on consistently and obtained as quickly as possible.
- Calendar records deadlines and maintain accurate request, receipt, and status information so attorneys and paralegals can easily see where each request stands.
- Coordinate with process servers to secure proper service, including researching alternative provider names, addresses, and contact information when necessary.
- Work directly with providers and records custodians through frequent telephone and written follow-up to resolve delayed, incomplete, or outstanding requests.
- Review incoming records for completeness, certification, clarity, and accuracy before saving and indexing them according to firm protocols.
- Obtain properly executed records-custodian certificates and maintain organized digital and physical case files for efficient retrieval.
- Process records-related invoices and coordinate timely payment when payment is required before records can be released.
- Keep case management systems, request logs, and internal dashboards current with real-time information on outstanding and completed requests.
- Retrieve and prepare records for attorney and paralegal use during case review, discovery, depositions, discovery responses, and trial preparation while protecting PHI and complying with HIPAA and firm confidentiality requirements.
Requirements
Must-Have:
- High school diploma or GED plus at least a 2-year associate degree or paralegal certificate.
- At least 2 years of records-handling experience in a personal injury law firm, medical office, insurance company, healthcare setting, or closely related environment.
- Experience with legal records retrieval, litigation support, or a similar paralegal function, including preparing or finalizing state and federal court subpoenas.
- Working knowledge of records-request procedures, HIPAA, PHI handling, confidentiality requirements, and coordination with records custodians and process servers.
- Strong organizational and tracking skills, with the ability to independently manage multiple outstanding requests, deadlines, follow-ups, and case records without repeated reminders.
- Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, document scanning, and established document naming, indexing, and filing procedures.
- Strong professional English communication, internet research, and investigative skills, including comfort making a high volume of follow-up telephone calls.
- Direct experience supporting a U.S. personal injury law firm.
- Experience preparing records for discovery, depositions, case review, and trial. (nice to have)
- Experience maintaining legal case management systems, records dashboards, and detailed request logs.
- Previous long-term experience in a records-focused legal or healthcare position.