Onboarding Coordinator (W2, Remote)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 2d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 2d ago
The date the source published, not the day we noticed it (2026-09-29). Last seen at its source just now.
We have tracked this listing since 29 Sep 2026 (2 days). The employer's own board has carried it every time we have read it, most recently just now.
Is it remote?
The listing says yes
The location field doesn't say remote, so our assessment is based on the title or the description. Read the listing before applying.
Who may apply?
United States
The description agrees: it names United States.
What the ad says
…Location: Remote United States Employment…
Pay
$25/hr
Read out of the job description by us, not from a structured field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
greenhouse employer's own board first seen 2d ago · last seen just now
The listing
Job Title: Onboarding Coordinator (W2, Remote)
Location: Remote United States
Employment Type: FT W2 Hourly
Compensation: $25 per hour
About CareTalk Health
CareTalk Health is a national virtual medical practice specializing in Clinical Process Outsourcing (CPO). We partner with healthcare organizations to build and manage patient and member populations, delivering care by video across the states we serve and scheduling approximately 20,000 patient visits per month.
About the Role
The Onboarding Coordinator owns the new hire experience from offer acceptance through the employee’s first day. This role ensures every new hire completes required pre-employment activities accurately and on time, remains informed and engaged throughout the onboarding period, and is fully prepared to begin training as scheduled.
This position combines candidate engagement, process coordination, data management, and continuous improvement. The ideal candidate is highly organized, comfortable managing multiple candidates and deadlines simultaneously, and naturally looks for ways to make processes simpler, faster, and more reliable.
The Onboarding Coordinator serves as the primary point of contact for accepted candidates and works closely with Recruiting, HR, Training, IT, and Operations to create a seamless transition from candidate to new employee.
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Key Responsibilities
New Hire Onboarding & Engagement
- Own the onboarding process for candidates from accepted offer through Day 1, serving as their primary point of contact throughout the pre-employment period.
- Welcome new hires, clearly communicate expectations and next steps, and maintain regular contact to keep candidates engaged and informed.
- Proactively identify candidates who are falling behind on onboarding requirements and intervene to drive timely completion.
- Provide a responsive, professional, and customer-focused experience that reinforces the candidate's decision to join the organization.
Onboarding Process Management
- Initiate, coordinate, and track all required pre-employment and onboarding activities.
- Maintain accurate candidate status, documentation, completion dates, and outstanding requirements within the appropriate systems.
- Monitor onboarding pipelines and deadlines to ensure new hires remain on track for their scheduled start dates.
- Coordinate with Recruiting, HR, IT, Credentialing, Training, and other stakeholders to resolve onboarding issues and remove barriers.
- Escalate risks that could prevent a new hire from starting as scheduled.
Day 1 & Training Coordination
- Confirm each new hire has completed all required onboarding activities before being cleared to start.
- Coordinate placement into the appropriate new-hire orientation and training class.
- Maintain accurate start-date and training rosters and communicate changes to appropriate stakeholders.
- Provide new hires with clear Day 1 instructions, schedules, technology expectations, and other information necessary for a successful start.
- Ensure clean handoff of the new hire from Recruiting/Onboarding to Training and Operations.
Process Documentation & Improvement
- Document onboarding workflows, procedures, handoffs, responsibilities, and service expectations.
- Identify unnecessary steps, duplicate work, bottlenecks, and opportunities to simplify or automate onboarding activities.
- Recommend and implement practical process improvements that increase efficiency without sacrificing the new hire experience.
- Help establish standardized onboarding processes, checklists, templates, and tracking mechanisms.
- Monitor recurring onboarding issues and recommend solutions that address root causes rather than individual exceptions.
Required
- 2+ years of experience in recruiting coordination, onboarding, HR operations, talent acquisition operations, or a similar process-driven administrative role.
- Demonstrated experience entering, maintaining, and tracking candidate or employee information in an ATS, HRIS, onboarding platform, or similar workflow system.
- Experience managing multiple individuals through a defined process involving deadlines, required tasks, documentation, and follow-up.
- Strong organizational skills with demonstrated ability to manage a high-volume workload without losing attention to detail.
- Strong written and verbal communication skills and comfort communicating frequently with candidates/new hires.
- Demonstrated ability to proactively follow up, drive task completion, and appropriately escalate issues.
- Strong process orientation with the ability to understand workflows, identify inefficiencies, and recommend improvements.