D2B
via Workable
Executive Assistant - digital marketing, advertising, creative media industry
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 12h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 57d ago
The date the source published, not the day we noticed it (2026-07-20). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,250–1,950/mo
Middle 50% of 8 listings that do state pay — Design · all levels · Philippines · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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workable employer's own board first seen 10d ago · last seen just now
The listing
Position : Executive Assistant
Client’s Name : Stair Scream / High Media
Company’s Website : https://himedia.nz/
Salary : Open
Working Hours & Conditions : NZ Time
ABOUT THE COMPANY:
Stair Scream and High Media are creative agencies specializing in digital marketing, web development, creative production, and visual storytelling. Operating across New Zealand and international markets, the businesses deliver innovative digital solutions, creative campaigns, music videos, and multimedia content for a diverse range of clients.
With a fast-paced, collaborative environment, the agencies embrace creativity, technology, and modern AI tools to streamline operations and drive business growth.
OVERVIEW:
We are seeking a highly organized, proactive, and AI-savvy Executive Assistant to become the trusted right hand to the founder, supporting two dynamic creative agencies. This is more than a traditional administrative role—you will play a key part in managing daily operations, coordinating projects, streamlining communication, and implementing AI-powered solutions to improve productivity and efficiency.
The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple priorities while supporting both operational and creative initiatives. You'll work closely with the founder, helping keep projects on track and allowing them to focus on strategic and high-value creative work.
RESPONSIBILITIES:
- Manage the founder's calendar, meetings, appointments, and daily priorities.
- Coordinate projects, deadlines, and communication across multiple businesses.
- Handle administrative tasks, documentation, and operational support.
- Prepare reports, presentations, meeting agendas, and follow-up action items.
- Streamline workflows and improve business processes using AI tools and automation.
- Assist with project management, task tracking, and team coordination.
- Liaise with clients, suppliers, and internal stakeholders professionally.
- Organize digital files, systems, and business documentation.
- Support creative and operational initiatives as business priorities evolve.
- Identify opportunities to improve efficiency and implement productivity solutions.
Requirements
QUALIFICATIONS:
- Proven experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal English communication skills.
- Highly proactive, resourceful, and capable of working independently.
- Experience supporting senior executives or business owners.
- Comfortable working in a fast-paced, evolving environment.
- Strong proficiency in Microsoft 365 and Google Workspace.
- Experience using project management and collaboration tools.
- Confidence using AI tools (e.g., ChatGPT, Claude, Gemini, or similar) to improve productivity and workflows.
- High attention to detail and strong problem-solving abilities.
PREFERRED SKILLS (nice to have):
- Experience working in creative, marketing, digital, or production agencies.
- Familiarity with project management platforms such as Asana, ClickUp, Monday.com, Trello, or Notion.
- Experience creating process documentation and workflow automations.
- Knowledge of CRM systems and business operations.
- Basic understanding of digital marketing, social media, or creative production workflows.
- Experience with AI-powered automation tools such as Zapier, Make, or similar platforms.
- Ability to anticipate business needs and recommend process improvements.