Virtual Staff 365
via Workable
Administration Support (Healthcare/NDIS experience)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 17h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 14d ago
The date the source published, not the day we noticed it (2026-09-01). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,200–1,400/mo
Middle 50% of 9 listings that do state pay — Customer · all levels · Philippines · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
workable employer's own board first seen 10d ago · last seen just now
The listing
Our client is a business consulting and service company that partners with founders to enhance profitability and improve their overall quality of life—both holistically and personally. In addition, they provide prosthetics, orthotics, occupational therapy (OT), and other essential services to remote communities in Central Australia and Broome. Their mission is to help small businesses not just survive but thrive.
They are now looking to hire an Administration Support professional to assist with administrative tasks and client communications.
Job Responsibilities:
- Respond to emails and phone queries, including confirming payments and managing appointment requests.
- Handle referrals and upload documents to Cliniko.
- Assist with NDIS clients by managing invoicing and tracking overdue payments.
- Coordinate appointments and send reminders via Cliniko.
- Process invoices on Xero for NDIS, private clients, and aged care services.
- Create quotes using Excel and assist with report writing.
- Provide management support, including reconciling accounts, payroll, and timesheet approvals.
- Assist with general admin tasks like booking travel, confirming funding, and distributing emails.
Requirements
- Experience using Cliniko and Xero is highly regarded.
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage invoices, bookings, and customer queries efficiently.
- Proficiency in Microsoft Office and Excel for quotes and reports.
- Proficiency in using email and administrative tools.
- Previous experience in healthcare or NDIS is ideal.
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Part-time job
- Annual leave
- HMO
- Christmas Bonus equivalent of 1 month's wage (pro-rata)