Data Entry & Office Administrator - Automotive Industry (Remote)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 3d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 49d ago
The date the source published, not the day we noticed it (2026-09-14). Last seen at its source 4h ago.
We have tracked this listing since 14 Sep 2026 (49 days). The employer's own board has carried it every time we have read it, most recently 4 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay A$1,650–2,250/mo
Middle 50% of 17 listings that do state pay — Operations · all levels · Philippines · AUD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 49d ago · last seen 4h ago
The listing
Position: Data Entry & Office Administrator
Salary: Php 70,000 to Php 85,000
Working Hours: Aligned with AU Business Hours
Work Type: Independent Contractor
ABOUT THE COMPANY:
The company is a leading automotive service and repair store dedicated to delivering high-quality mechanical repairs, tyre management, brakes, and routine maintenance to the local community. Operating across a multi-site network—comprising two service locations and an aligned dealership—our business relies on operational structure, supplier coordination, and seamless back-office execution. Headed by Franchise Owner/Manager, we pride ourselves on building a reliable, process-driven operations team grounded in trust, precision, and long-term commitment.
ROLE OVERVIEW:
We are seeking a reliable, process-minded Data Entry & Office Administrator to support our multi-site operations from a remote capacity. Reporting directly to the Owner/Manager, you will serve as a core back-office engine—handling data management, end-to-end purchasing, basic financial reconciliations, and routine administrative workflows.
While automotive-specific knowledge can easily be taught, we are specifically looking for someone who fundamentally understands how a service-based business operates. If you grasp the end-to-end flow of quoting, margin management, supplier procurement, job allocation, and invoicing, you will thrive in this role.
This is a long-term placement designed for an administrative professional who values stability, direct executive mentorship, and a structured, step-by-step onboarding process.
RESPONSIBILITIES:
- Data Entry & System Administration: Execute high-accuracy daily data entry into our desktop-based point-of-sale system, Marlin (Megabus), via a secure remote connection.
- Procurement & Supplier Purchasing: Source and order required parts from multiple suppliers, managing lead times, supplier pricing, and parts availability to ensure jobs stay on schedule.
- Financial & Bookkeeping Support: Assist with transaction reconciliation, BAS preparation support, and payroll processing in Xero, working alongside our external accounting setup.
- Workflow & Job Cycle Support: Maintain standard service business workflows—from assisting with quote structures (parts, labor, taxes) and order matching to scheduling and final invoice preparation.
- Digital Communication & Brand Support: Monitor incoming social media comments and engagement across company platforms, escalating inquiries and maintaining our community presence.
- Security & IT Compliance: Adhere strictly to secure remote IT protocols, including IP whitelisting and periodic authentication checks.
Requirements
- Service Business Acumen: Strong conceptual understanding of service-based workflows—specifically how job quotes, supplier margins, delivery lead times, scheduling, and invoicing interconnect.
- Procurement Experience: Demonstrated track record in purchasing, procurement, or ordering parts/materials from multiple external suppliers (open to backgrounds in auto, electronics, retail, construction, manufacturing, or trades).
- Financial Administration: Proven experience in Xero with transaction reconciliation, payroll processing, and familiarity with BAS preparation procedures.
- Data Precision & Software Adaptability: High-level data entry speed and accuracy, with a tech-savvy approach to learning proprietary desktop POS and management systems.
- Communication Skills: Excellent written and verbal English communication skills for collaborating with management, suppliers, and external partners via Microsoft Outlook and internal channels.
PREFERRED:
- Automotive Industry Exposure (Bonus): Background working in an auto workshop, tyre shop, dealership, or parts warehouse, or a strong personal interest/familiarity with basic vehicle components (e.g., brake pads, shock absorbers, spark plugs).
- Social Media Management: Prior experience managing or moderating small business social media channels (or a strong willingness to learn).
- Remote POS Operations: Hands-on experience working via remote-desktop or VPN environments into local store management systems.
What You’ll Bring:
- Long-Term Career Mindset: Genuine dedication to securing a stable, long-term placement here you can build deep operational familiarity and grow alongside the business.
- Patient & Teachable Attitude: Readiness to complete a comprehensive, progressive onboarding period (ramp-up spanning 6 to 12 months) with direct, hands-on training from the Owner.
- Commercial Mindset & Margins Focus: A keen eye for cost, margins, lead times, and value-for-money when dealing with vendors and suppliers.
- Trust & Integrity: Unwavering discretion when handling store financial records, payroll data, and sensitive client information.