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Hireframe via Workable

Virtual Assistant

Mexico Level not stated
still open verified 1d ago posted 6d ago seen 5h ago
Apply at apply.workable.com

This is the employer's own posting, not a copy on a job board.

What we know

Is it still open?

Confirmed still open

Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.

We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.

Check this listing's status as JSON

How old is it?

Posted 6d ago

The date the source published, not the day we noticed it (2026-09-25). Last seen at its source 5h ago.

We have tracked this listing since 25 Sep 2026 (6 days). The employer's own board has carried it every time we have read it, most recently 5 hours ago.

Is it remote?

Marked remote on the employer's board

Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.

Who may apply?

Mexico

The description states no restriction of its own. This is the source's own tag.

Carried by 1 source

The listing

We are seeking a highly dependable and proactive Virtual Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.

The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment.

Schedule: Monday–Friday, 11:00 AM–8:00 PM; Saturday, 10:00 AM–2:00 PM (US Pacific Time)

Duties and Responsibilities

  • Join live calls to take dictation and detailed notes (pricing, action items/next steps, or dates)
  • Read emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies out to customers/the office.
  • Keep the owner organized by tracking to-dos and important follow-ups.
  • Update and maintain spreadsheets, logs, and other admin files.
  • Provide light admin support as needed (e.g., scheduling, reminders)
  • Help to organize ideas regarding business growth that come up and the next steps needed to make it happen. Offering assistance where possible.
  • Build relationships with pool service subcontractors and stay connected with them for potential customer referrals.
  • Maintain regular contact, following up every month or two to keep relationships active. Track all outreach on a shared spreadsheet
  • A rough script will be provided, but comfort with improvisation is important

Requirements

  • Confident, proactive, and comfortable taking initiative
  • Strong ability to follow directions and execute tasks accurately
  • Positive, professional attitude
  • Fluent in English and Spanish, both written and spoken
  • Fast and accurate typing skills
  • Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks
  • Experience with English dictation, transcription, note-taking, or similar tasks
  • Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)
  • Comfortable with occasional referral-focused calls; this will make up approximately 10% of the role. No sales quotas or call volume targets. Customer service experience is a plus.
  • Available to work on Saturdays
  • Must be based in Mexico

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

  • Permanent remote work flexibility
  • Paid Time Off
  • Health Maintenance Organization (HMO) coverage
  • Annual performance bonuses
  • Dedicated coaches offer an extra channel of support and skill-building
  • Opportunities for professional growth

* Applicable for full-time permanent roles

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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At Hireframe