Executive Assistant
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 2d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 26d ago
The date the source published, not the day we noticed it (2026-09-14). Last seen at its source 2h ago.
We have tracked this listing since 5 Oct 2026 (5 days). The employer's own board has carried it every time we have read it, most recently 2 hours ago.
Is it remote?
United States - Remote
That is the location the employer filed this posting under. Quoted as written — we do not re-word the source's own location.
Who may apply?
United States
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $105k–184.5k/yr
Middle 50% of 1293 listings that do state pay — Operations · all levels · United States · USD/year. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Ashby employer's own board first seen 5d ago · last seen 2h ago
The listing
About OpenLoop
OpenLoop was co-founded by CEO, Dr. Jon Lensing, and COO, Christian Williams, with the vision to bring care anywhere. Our telehealth support solutions are thoughtfully designed to streamline and simplify go-to-market care delivery for companies offering meaningful virtual support to patients across an expansive array of specialties, in all 50 states.
About the Role
OpenLoop’s mission is to bring care anywhere by powering telehealth solutions at scale. As an Executive Assistant, you will support two or more leaders or functions through a mix of scheduling, coordination, communications, meeting preparation, action tracking, and general administrative execution. You will help leaders move faster and stay focused by creating order, anticipating needs, and ensuring important details do not fall through the cracks. Success requires high reliability, discretion, sound judgment, strong communication, and comfort working in a fast-moving environment.
What You'll Do
Manage complex calendars and meeting logistics across multiple stakeholders and time zones.
Coordinate travel, expenses, events, and administrative tasks with attention to detail and strong follow-through.
Prepare meeting agendas, briefing materials, slides, and other support documents as needed.
Track action items and follow up with stakeholders to ensure timely execution.
Serve as a reliable point of coordination across teams, helping leaders stay organized and responsive.
Anticipate needs, identify scheduling or coordination conflicts early, and propose solutions.
Handle sensitive information with professionalism and discretion.
Contribute to shared team playbooks, support coverage models, and process improvements as the centralized EA function grows.
Other duties assigned.
Who You Are
3+ years of administrative, coordinator, executive support, operations, or project support experience
Strong organizational skills and exceptional attention to detail.
Clear written and verbal communication.
Ability to prioritize, stay calm under pressure, and manage multiple moving pieces at once.
Good judgment, professionalism, and discretion with confidential information.
Comfort with ambiguity and a service-oriented mindset.
Strong follow-through and reliability.
Experience supporting senior leaders, preparing slides/materials, or coordinating across functions is a plus.
Experience with internal mobility, stretch assignments, or demonstrated high-potential performance in a prior OpenLoop role is a nice to have.
Our Benefits
In addition, for salaried positions you would also be eligible for:
Medical, Dental, and Vision plans
Flexible Spending/Health Savings Accounts
Flexible PTO
401(k) + Company Match
Life Insurance, Pet insurance, and more
Our Company
We have a relatively flat organizational structure here at OpenLoop. Everyone is encouraged to bring ideas to the table and make things happen. This fits in well with our core values of Autonomy, Competence and Belonging, as we want everyone to feel empowered and supported to do their best work.
Sound like a good fit? We’d love to meet you.