Events Coordinator, World Coffee Championships - Contractor
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 15h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 19d ago
The date the source published, not the day we noticed it (2026-10-14). Last seen at its source just now.
We have tracked this listing since 23 Oct 2026 (10 days). The employer's own board has carried it every time we have read it, most recently just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Ireland
The description states no restriction of its own. This is the source's own tag.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
BambooHR employer's own board first seen 10d ago · last seen just now
The listing
The Event Coordinator will support the World Coffee Championships (WCC) events and wider organization by assisting with event organization, general process and administration for WCC products, and on-site event coordination. This role is perfect for someone looking to learn about event- and competition production in a dynamic, global, fast-paced environment—someone who is self-motivated, able to work under pressure, and enjoys travelling and working with different cultures.
Please note this role can be Remote anywhere in Europe with a strong preference for candidates in Ireland.
What You’ll do:
Pre-event planning
- Coordinating and communicating with Competitors, to arrange for their participation in WCC events. This includes information emails, arranging visa letters, communicating logistics and rules FAQ’s.
- Coordinate and communicate event information to event participants (Judges, Lead Volunteers, Emcees, Calibration Baristas, etc.). This includes agendas, information letter, visa letters, communicating logistics and schedules.
- Oversight and management of event inventory and supply lists.
- Support with badge registration for WCC stakeholders.
- Assisting with creating competition schedules, overview, and set-up schedules.
- Support social events coordination (Judge dinner, WCC parties, staff dinners, etc.).
- Liaise and coordinate with Stage Managers up to and through the competition events, to ensure that they have all the support and items and information, required for their job (i.e., checklist, orientation plans, schedules, volunteer lists, supply lists, etc.).
- Supports with scripts production and AV schedules.
On-site Event Production
- Attend WCC events and coordinate a WCC stage and its staff.
- Support the coordination of the live production and streaming of the WCC.
- Assist with onsite problem resolution.
- Assist with onsite communications across the events with all WCC stakeholders.
- Attend Judge Certification events when needed.
General Administration
- Support with Competition Bodies event recording, information gathering, and tools updating.
- Maintain records and provide admin support for WCC programs, including Judge Certifications (JC), Judge Skills Programs (JSP), WCC Judges, and WCC Representatives.
- Collaborate with other departments (Education and Partnerships) in maintaining systems and tracking processes.
- Maintain systems and update tools based on needs.
- Proactively identify potential issues and troubleshoot by suggesting and implementing resolutions and alternative plans, as needed.
- Builds effective and SCA values-driven relationships within staff, and within communities.
What we are looking for:
- Must be a team player and demonstrate excellent oral and written communication skills across a variety of mediums.
- Must be able to manage multiple priorities, organize and prioritize work, and meet deadlines.
- Must be able to work in a fast-paced environment, work well under pressure and to minimize obstacles to a smooth delivery of events.
- Must be proficient with organizational software, including experience in Excel and other Microsoft programmes (Airtable is a plus).
- Must enjoy working with diverse groups, in many cultures. Can modulate tone and content, with respect to diversity.
- A high level of attention to details and conscientiousness required.
- Experience in Coffee and/or the community is highly desirable.
- Experience with Competitions (Local, National, WCC is a plus).
- 1-2 years events administration, coordination, or operations experience.
- 1-2 years direct customer service experience.
- This job requires international travel from April to June, which majority of the time will be solo.
What You’ll Gain:
- Full-on experience with international event planning.
- Possibility to work with a dynamic international team.
- Experience in engaging with different communities around the globe.
- Experience with a live event show production.
- Direct mentorship and feedback to sharpen your skills and build your experience.
Working hours:
Full time with flexible schedule to attend meetings with different time zones.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear; and frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. At times this position is very active and requires bending, kneeling, stooping, crouching, crawling, and climbing, frequently lifting and/or moving items over 50 pounds.