Compliance Specialist

Real people. Real service.

At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers.

We are looking for a Compliance Specialist to join our Human Resources Team! This individual will report into our Senior Manager of Total Rewards & Compliance and play an important role in managing and enhancing HR compliance programs, policies, reporting, and processes to ensure alignment with employment laws, workers’ compensation standards, and regulatory requirements. Working closely with leaders and partners across the organization, this role will provide compliance guidance, identify opportunities for process improvements, and support the development and implementation of practices that minimize risk and promote consistency across SupplyHouse. If you’re passionate about HR compliance, enjoy navigating complex regulations and finding practical solutions, and are excited to help build processes that support our team members and the continued growth of our organization, we’d love to hear from you!

This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington.

This position requires travel to our headquarters in Melville, NY 6 times per year for internal meetings and team building activities. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open.

Role Type: Full-Time, Exempt

Location: Remote 

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. with time zone flexibility 

Base Salary: The expected starting salary for the position is $73,655 to $92,069 within a full position range of $73,655 to $110,482 annually. This range reflects the long-term earning potential for the role. Our starting pay practice is the minimum to middle portion of the range, depending on experience, qualifications, and internal equity, consistent with applicable law and it is rare for a new hire to start above the midpoint.

Responsibilities:

• Manage employee relations activities for the remote office team including corrective action, performance improvement plans, internal investigations, employee terminations
• Advise HR and management regarding compliance with existing state and federal laws and new/pending legislation relating to Compensation, HR, Payroll and Benefits
• Ensure compliance with FMLA, ADA, PFL, FLI, STD, LTD and other applicable legal, state, and federal regulations such as EEO, employment and labor laws
• Maintain HR Compliance processes and policies and collaborate with partners across the organization to ensure compliance
• Create Standard Operating Procedures (SOPs) for compliance policies and programs
• Partner with HR, Fulfillment, Customer Service, and corporate teams in areas of new hire requirements (i.e., I-9, work authorizations, immigration, etc.), ADA accommodations, Workers Compensation, Employment Background Checks, Reasonable Suspicion Drug Testing, etc.
• Conduct internal audits to identify areas of potential risk and implement process improvement in all areas related to HR Compliance
• Maintain employee record retention policies and standards and ensures compliance
• Maintain company handbook, state supplements, and standalone policies and act as the subject matter expert when questions arise
• Conduct annual handbook review and update policies as necessary
• Manage the labor law subscription and notice updates across the company
• Partner with stakeholders on key reporting and analysis needs, including EEOC reporting
• Stay current on state and local employment laws, regulations, and legislative developments
• Participate in special projects and perform other duties as assigned

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 3+ years of experience in a HR Generalist, HRBP, Employee Relations, or Compliance role
• Experience managing employee relations matters and conducting workplace investigations
• Exceptional interpersonal skills and ability to maintain a professional demeanor
• High degree of integrity and demonstrated ability to maintain confidentiality
• Strong attention to detail and accuracy in managing sensitive data
• Ability to manage multiple projects simultaneously
• Excellent verbal and written communication skills
• Resourceful self-starter who can work independently and as part of a team
• Proficiency with Microsoft Office Applications including Word, Excel, SharePoint and PowerPoint&