C005493 Administrative Assistant (NS) - MON 2 Nov
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 2d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 6d ago
The date the source published, not the day we noticed it (2026-10-27). Last seen at its source 3h ago.
We have tracked this listing since 27 Oct 2026 (6 days). The employer's own board has carried it every time we have read it, most recently 3 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Belgium
The description states no restriction of its own. This is the source's own tag.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 6d ago · last seen 3h ago
The listing
Deadline Date: Monday 2 November 2026
Requirement: Administrative Assistant
Location: OFFSITE
Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs
Total Scope of the request (hours): 300
Required Start Date: 30 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
- Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
- Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
- Performs other duties as may be required.
Requirements
Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
- Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
- Sound experience with SharePoint;
- Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
- Experience with drafting and publishing information to customers on HR Services or relevant environment
- Excellent interpersonal, communication and organizational skills;
- Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.