Executive Assistant (025-1062)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 4d ago
The date the source published, not the day we noticed it (2026-10-29). Last seen at its source 1h ago.
We have tracked this listing since 29 Oct 2026 (4 days). The employer's own board has carried it every time we have read it, most recently 1 hour ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay
A$1,000–1,500/mo
Read out of the job description by us, not from a structured field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 4d ago · last seen 1h ago
The listing
Looking for Philippines-based candidates
Job Role: Executive Assistant
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a commercial design and construction firm specialising in end-to-end workspace transformations. They deliver tailored fitout solutions across office, retail, and industrial environments, managing projects from concept design through to construction and handover. Their focus is on creating functional, high-quality spaces that align with client brand identity, operational needs, and project timelines.
Role Overview:
We're looking for a proactive and highly organised Executive Assistant to support one of the directors with day-to-day administrative and operational tasks. This role is ideal for someone who enjoys keeping things organised, staying one step ahead, and helping a busy team operate efficiently. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting project administration while working closely with internal and external stakeholders.
Key Responsibilities
- Manage a busy executive's calendar, schedule meetings, coordinate appointments, and proactively remind the executive of upcoming meetings and commitments throughout the day.
- Monitor and organise emails, draft responses, and follow up on action items.
- Attend meetings when required, take accurate meeting minutes, capture action items, and ensure follow-ups are completed.
- Answer phone calls on behalf of the executive when unavailable and communicate professionally with clients, suppliers, and stakeholders.
- Coordinate travel arrangements, accommodation, and itineraries when required.
- Prepare presentations, reports, correspondence, and other business documents.
- Maintain organised digital files, project documentation, and company records.
- Support project administration by coordinating with clients, suppliers, contractors, and internal team members.
- Assist with invoicing, expense tracking, and general administrative tasks.
- Create marketing materials, presentations, and basic social media assets using Canva.
- Help develop and maintain standard operating procedures (SOPs) and administrative processes.
- Identify opportunities to improve workflows, anticipate executive needs, and take ownership of recurring administrative responsibilities.
Requirements
Required Skills and Qualifications
- At least 3 years of experience as an Executive Assistant supporting Australian business or international clients.
- Experience supporting executives, business owners, or leadership teams.
- Excellent organisational and time management skills with strong attention to detail.
- Strong written and verbal English communication skills.
- Ability to manage multiple priorities and work independently in a remote environment.
- Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.
- Experience with calendar management, inbox management, meeting coordination, and travel bookings.
- Previous marketing experience, with confidence using Canva to create professional presentations, social media content, and marketing materials.
- Comfortable learning and using AI tools such as ChatGPT, Claude, or similar to improve productivity, workflow, and processes.
- Strong problem-solving skills with a proactive and solutions-focused mindset.
- Reliable internet connection and a dedicated home office setup.
- Ability to work confidently with minimal supervision in a fast-paced environment.
Nice to Have
- Experience within the construction, architecture, engineering, or commercial fit-out industry.
- Familiarity with project management tools such as ClickUp, Asana, Monday.com, or Trello.
- Experience creating SOPs and improving administrative workflows.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)