Executive Assistant / Senior Admin Support
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 4d ago
The date the source published, not the day we noticed it (2026-10-29). Last seen at its source 7h ago.
We have tracked this listing since 29 Oct 2026 (4 days). The employer's own board has carried it every time we have read it, most recently 7 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,200–1,588/mo
Middle 50% of 18 listings that do state pay — Customer · all levels · Philippines · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 4d ago · last seen 7h ago
The listing
Position: Executive Assistant / Senior Admin Support
Salary: 2,500 NZD for the role
Working Hours & Conditions: 9AM - 6PM NZD
Holidays : To follow
ABOUT THE COMPANY:
The enterprise operates as a dynamic, dual-entity residential property development group based in New Zealand (NZ). The active development arm functions as the delivery engine that acquires sites, manages debt structuring, and oversees large-scale residential construction currently executing over 500 entry-level "starter homes" across active sites with a pipeline of six additional communities. Its affiliated brand vehicle serves as the design and partnership hub, collaborating closely with legal and strategic advisory partners to restructure stalled development projects and deliver attainable, high-quality housing for first-home buyers.
ROLE OVERVIEW:
This role serves as the central administrative operational anchor supporting two senior directors across two related property development entities: the active development vehicle (which carries project debt and financial exposure) and the brand/intellectual property vehicle. The EA (Executive Assistant) reports directly to the Principal Director while liaising closely with partner directors to maintain calendar velocity, clean up fragmented digital workspaces, and drive core financial data entry. The core objective is to insulate executive time, impose operational structure on fast-moving residential development pipelines, and ensure cross-entity communications do not stall.
RESPONSIBILITIES:
- Manage diary, meetings, follow-ups, and general director support.
- Handle client correspondence and keep communication moving.
- Assist with Xero data entry and financial administration.
- Create and maintain clear document, file, and folder structures.
- Clean up duplicated and disorganised digital files following a computer migration.
- Track tasks and ensure operational details do not get missed.
- Provide ad hoc support during urgent periods across active developments.
Requirements
- Experienced in EA, executive support, or senior administration.
- Highly responsive and calm under pressure.
- Strong attention to detail, organisation, and follow-through.
- Comfortable working with two directors with different working styles.
- Proactive “keep the decks clear” mindset; able to identify and resolve admin gaps without needing constant direction.
- Confident with Xero, document management, calendars, and client communication.
- Flexible with a workload that may have quiet periods followed by urgent bursts