Procurement Specialist

Position Type: Permanent Full-time

Location: Philippines (Remote)

Work Schedule: Central Standard Time, Monday-Friday, 8 am-5 pm

About the Company

A well-established company specializing in engineering, procurement, and construction project execution. With a strong commitment to safety, team success, client experience, and continuous improvement, the company prides itself on delivering high-quality projects efficiently and effectively.

About the Role

As a Procurement Specialist, you will play a pivotal role in our supply chain operations by sourcing and securing goods and services at the best value. Reporting directly to the Director of Supply Chain Management, you will oversee FF&E budgets, manage vendor relationships, and ensure the timely delivery of critical project components to support our engineering and construction initiatives.

Core Job Responsibilities

• Oversee and maintain Furniture, Fixtures, and Equipment (FF&E) budgets and project specifications.

• Source, request, and evaluate competitive vendor quotes to ensure optimal pricing and quality standards.

• Generate, process, and track purchase orders with a high degree of accuracy.

• Manage vendor acknowledgments and streamline the invoice approval process.

• Accelerate critical orders to meet strict project timelines and maintain an up-to-date expediting database.

• Collaborate with the Director of Supply Chain Management to provide regular budget and forecast updates.

• Oversee the purchase order close-out process and promptly resolve any invoice exceptions or discrepancies.

• Coordinate & manage delivery schedules to ensure the on-time arrival of materials to project sites.

• Maintain comprehensive vendor cost analysis data to support strategic purchasing decisions.

• Develop and track key performance metrics to reduce expenses and improve the overall effectiveness of procurement services.

• Ensure all procurement and purchasing activities comply with internal company policies and relevant industry regulations.

• Conduct ongoing market research to identify new vendors, alternative material sources, and supply chain trends.

Competencies and Qualifications

Must-have

• 5+ years of proven experience in procurement or purchasing, ideally within the EPC or construction sector.

• Demonstrated expertise in rental management and the purchasing of construction tools and equipment.

• Proficiency in Microsoft Excel for data tracking, reporting, and cost analysis.

• Foundational knowledge of accounting principles for invoice processing and budget management.

• Strong organizational skills with the capacity to manage multiple projects, prioritize tasks, and meet tight deadlines.

• High level of self-motivation with the ability to thrive in a remote environment under little to no supervision.

Nice-to-Have

• Experience utilizing ERP software (e.g., SAP, Oracle, NetSuite) or specialized procurement management systems.

• A Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

• Familiarity with contract negotiation and vendor performance evaluation.

• Prior experience collaborating with international vendors or managing global supply chains.

• Key Qualities

• Anticipates supply chain bottlenecks and proactively develops contingency plans.

• Maintains exceptional accuracy in purchase orders, budget forecasts, and financial records.

• Exhibits clear, professional, and persuasive written and verbal communication skills when interacting with vendors and internal teams.

• Thrives in a fast-paced environment and easily adjusts to shifting project requirements and priorities.

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.

• Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning.

• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible. Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.