Virtual Assistant - Operations Manager
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 5h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 123d ago
The date the source published, not the day we noticed it (2026-07-01). Last seen at its source 3h ago.
We have tracked this listing since 4 Sep 2026 (58 days). The employer's own board has carried it every time we have read it, most recently 3 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines, Brazil, Colombia, Peru, Jamaica
The description states no restriction of its own. This is the source's own tag.
Pay
$6–12/hr
Read out of the job description by us, not from a structured field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
Workable employer's own board first seen 58d ago · last seen 3h ago
The listing
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in operations management to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:
- Manage end-to-end order fulfillment, including customer POs, EDI orders, inventory allocation, shipping, delivery, invoicing, and issue resolution;
- Coordinate logistics across carriers, 3PLs, warehouses, manufacturers, distributors, and retailers, while identifying opportunities to reduce freight costs;
- Manage inventory, demand forecasting, production planning, and purchasing for finished goods, ingredients, and packaging;
- Manage supplier relationships and POs, including pricing, MOQs, lead times, and delivery requirements;
- Analyze COGS, landed costs, freight, pricing, margins, inventory, and other operational data to support business decisions;
- Build and maintain forecasts, financial models, and reporting for management;
- Support accounting operations including AP/AR, inventory accounting, POs, invoice matching, and reconciliations;
- Use AI tools such as ChatGPT and Claude to improve workflows, analyze data, automate repetitive tasks, and solve operational problems;
- Develop and maintain SOPs and continuously identify opportunities to improve and automate processes;
- Maintain food safety, quality, traceability, and compliance documentation and coordinate issue resolution with suppliers and manufacturers;
- Work proactively to identify operational risks, resolve issues, and keep processes running smoothly;
- Learn and navigate new systems independently and continuously improve operational efficiency;
- Systems: strong proficiency with Google Workspace, Google Sheets, Excel, QuickBooks, Salesforce, and EDI systems. Experience with inventory, shipping, retailer/distributor, 3PL, and CPG systems is preferred;
Requirements
- Previous experience in operations management, or similar role;
- Experience working with Acumatica ERP (or another ERP platform) and Shopify;
- Strong Excel or Google Sheets skills, including Pivot Tables, formulas, and data analysis;
- Strong technical aptitude and the ability to learn new systems quickly;
- Excellent problem-solving and troubleshooting skills;
- Experience coordinating with software vendors or third-party support teams;
- Strong organizational skills with exceptional attention to detail;
- Ability to create and maintain clear documentation and SOPs;
- Strong written and verbal English communication skills;
- Ability to work independently and proactively manage priorities after onboarding;
- Availability to occasionally support system updates outside regular business hours;
Benefits
- Work from home;
- Payment in dollars per working hour (30-hour week);
- Starting salary between 6$ - 12$ per hour depending on your experience, with room for raises based on performance;
- A workplace that values its people;
- Professional development opportunities to grow your career;
- Be part of a supportive team that values your input and achievements;
- Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;
Remember to upload your data in English, please. Including your resume.