Event Specialist

Responsibilities

• Help organize company events, team buildings, meetings, and social activities
• Support event planning from idea to execution: venues, schedules, equipment, and logistics
• Track event expenses and help keep budgets up to date
• Communicate with vendors, venues, and external partners
• Collect feedback after events and help prepare simple reports
• Coordinate with local teams and colleagues in different locations
• Keep event documents, templates, and checklists organized
• Research new event ideas, venues, and formats

Requirements

• 1+ year of experience in events, office management, HR, hospitality, or a similar field
• Basic experience organizing corporate or team events
• Good organizational and communication skills
• Attention to detail and ability to manage several tasks at the same time
• Comfortable working with budgets, spreadsheets, and documents
• English Upper-Intermediate+

Will be a plus

• Experience in technology or fintech environments
• Knowledge of virtual and hybrid event production
• Understanding of international events and cross-cultural considerations
• Background in experiential marketing or brand activation

We offer

• 20 paid vacation days per year 
• 10 paid sick leave days per year 
• Public holidays as per the company's approved Public holiday list 
• Medical budget 
• Opportunity to work remotely 
• Professional education budget 
• Language learning budget 
• Wellness budget (gym membership, sports gear and related expenses)

Role mission

Build and lead the internal events function that strengthens employee engagement and shapes company culture across a globally distributed team.

Requirements hard skills

5+ years of progressive experience in corporate event planning and management
Proven track record of managing complex, large-scale international events (500+ attendees)
Hands-on experience managing event budgets and financial reporting
Strong vendor management and negotiation skills
Ability to operate both at a strategic level and in hands-on execution
English Upper-Intermediate+
Willingness to travel regularly across multiple regions

Preferred
Experience in technology or fintech environments
Knowledge of virtual and hybrid event production
Understanding of international events and cross-cultural considerations
Background in experiential marketing or brand activation
Familiarity with sustainability practices in event management

Requirements soft skills

Strong organizational skills with the ability to manage multiple projects simultaneously
Able to make decisions under uncertainty and with limited resources
High ownership mindset and ability to work independently
Resilient and focused in a fast-paced, dynamic environment
Proactive problem-solver with strong attention to detail
Ability to design inclusive experiences for diverse, distributed teams

Responsibilities

Develop and execute the annual events calendar for a global team - corporate parties, team buildings, strategic sessions, and social initiatives - aligned with company culture, brand identity, and business objectives
Full-cycle event management: from concept and venue selection to on-site execution, including timelines, run-of-show documents, AV coordination, and logistics
Budget ownership: annual planning, expense tracking per event, cost reconciliation, and financial reporting
Vendor and supplier management: contract negotiation, sourcing, and maintaining a preferred vendor network across regions
Build a metrics framework from scratch and deliver structured post-event impact reports with insights and recommendations
Coordinate with local teams, regional stakeholders, and external contractors across all key locations to ensure consistent quality
Maintain comprehensive documentation of processes, templates, and best practices to build a scalable foundation for the growing function
Stay current on industry trends and continuously improve event formats and experiences