Operations Manager
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 2h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 360d ago
The date the source published, not the day we noticed it (2025-10-17). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Poland
The description states no restriction of its own. This is the source's own tag.
Pay
PLN 60–120/hr
Published by the source in its own salary field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Recruitee employer's own board first seen 2h ago · last seen just now
The listing
About Us
At Digital Forms, we help companies grow through digital transformation — from process optimization and automation to AI and custom software development. We work with international clients and run fully remotely, supported by a small but mighty team.
Our success depends on strong operations. We believe that clarity, structure, and discipline behind the scenes are what make creativity and innovation possible. That’s why we’re looking for a skilled Operations Manager to keep our company running smoothly day to day.
The Role
As our Operations Manager, you’ll be the organizational backbone of Digital Forms. You’ll make sure things are structured, documented, and completed on time — from contracts and invoices to recruitment support and vendor management. You’ll report directly to the CEO and collaborate closely with our team leads.
This is a senior, hands-on role for someone who takes ownership, enjoys building order from complexity, and wants to ensure that the company’s daily operations are efficient, compliant, and transparent.
Key Responsibilities
Administration & Operations
Oversee day-to-day administrative processes and make sure nothing slips through the cracks.
Manage contracts — creating, extending, collecting signatures, and archiving.
Handle invoices: issuing, verifying, collecting, and scheduling payments.
Coordinate transfers and payments in the bank.
Maintain order in our internal knowledge base (Notion) for admin and finance processes.
Support compliance with internal policies (invoice flow, approval rules, procurement).
Track vendors, renewals, and small procurement tasks.
Finance Coordination
Communicate with our accountant and external financial partners.
Support monthly financial closing by ensuring invoices, data, and receipts are complete.
Help manage budgets for purchases and company expenses.
Purchase company equipment, software, and other items when needed.
HR & Recruitment Support
Prepare and manage contracts for new hires and contractors.
Travel & Event Coordination
Book hotels, trains, and flights for the team.
Organize internal events and company gatherings.
Help find office or coworking space when needed.
Process & Knowledge Management
Continuously document and improve internal processes.
Keep all procedures clearly described and up to date in the knowledge base.
Executive Support
Assist the CEO in coordinating communication between teams, vendors, and partners.
Follow up on pending issues and make sure things are completed on time.
Support small operational and sales-related tasks when needed.
Must-Have Qualifications
Proven experience in administration, operations, or finance coordination.
Strong organizational and multitasking skills with close attention to detail.
Excellent communication in Polish and English.
Confidence in working independently and prioritizing effectively.
Familiarity with tools like Notion, Slack, Google Workspace, and accounting systems.
Nice-to-Have Qualifications
Experience working in a remote or international environment.
Understanding of B2B operations and financial processes.
Interest in continuous process improvement and documentation.
What We Offer
Fully remote work (with preference for candidates based in or near Warsaw).
Flexible working hours and a culture built on trust and accountability.
Long-term B2B cooperation with room for growth.
Work directly with the CEO and leadership team, shaping how the company operates.
A supportive, structured environment where precision and reliability are valued.