Virtual Operations & Marketing Coordinator
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 4h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 1d ago
The date the source published, not the day we noticed it (2026-10-12). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines, Kenya, Pakistan, South Africa
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay A$1,850–2,500/mo
Middle 50% of 21 listings that do state pay — Sales & Marketing · all levels · Philippines · AUD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
Workable employer's own board first seen 4h ago · last seen just now
The listing
A US-based real estate investment and wholesaling firm, in business since 1999, is seeking a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote role for someone who can own a CRM, manage high-volume SMS outreach, keep an executive inbox under control, and maintain clean, deployment-ready lead data — the pipeline that drives the company’s deals.
You will report to the business owner and support several connected brands. The role calls for independence, precision, and clear communication: much of the work runs while the US team is offline, so the firm needs someone who owns outcomes, flags problems early, and keeps stakeholders informed without being asked.
Key Responsibilities
CRM Management & Administration
- Create and maintain SMS, email, and workflow templates; upload and clean contact lists; apply tagging and segmentation; monitor inbound inquiries; and maintain data accuracy across platforms.
SMS & Text Outreach
- Manage daily SMS campaigns from list prep through send and follow-up; verify and clean contacts before deployment; monitor delivery and responses; qualify and route leads; and maintain opt-in / opt-out compliance.
Email & Executive Inbox Support
- Organize and triage leadership inboxes; prioritize by urgency and business impact; flag time-sensitive items (lender, partnership, escalation, and contract correspondence); track follow-ups; and draft replies on request.
Lead Data Operations (training provided)
- Clean and standardize property files; pull and organize skip-traced owner data; and prepare accurate lists for outreach and CRM upload.
Marketing, Social & Content(basic proficiency is fine)
- Schedule and publish social content; create and repurpose written content; build and monitor email and event campaigns; and help moderate an online community.
Website, Presentations & Research(training provided)
- Update website pages and blog posts (WordPress / Elementor); build PowerPoint materials; and conduct business, market, and competitor research with clear summaries.
Requirements
- Hands-on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation, templates.
- SMS / text-outreach experience (or closely comparable outreach), including list prep, deployment, response handling, and opt-out compliance.
- Executive email / inbox management with strong prioritization judgment.
- Strong data-operations discipline: cleaning, de-duplicating, standardizing, and validating data.
- Excellent written English; high attention to detail; able to work independently across US (Arizona) business hours.
- Fast learner across new platforms, with strong problem-solving instincts.
Preferred Qualifications
- Real estate lead-generation or property-research experience.
- Skip-tracing / property-data tools (DealMachine, PropStream).
- Website maintenance (WordPress / Elementor), content / social, and PowerPoint.
- Experience supporting a multi-business owner.
Tools & Software
Primary CRM: GoHighLevel (GHL). Also: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint. Collaboration via Microsoft Teams and OneDrive.
What Makes You a Great Fit
- You guard data quality and clean every list before it goes out.
- You act before being told and flag problems early.
- You keep a busy owner informed without being chased.
- You take correction well and improve the system.
- You stay organized across many brands and tools.
Benefits
What We Offer
- Up to $[5]/hour
- 100% remote work
- Full-time role
To apply:
Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: [https://assessment.aptiveindex.com/s/aj0E351zZz7J]
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.
Interview scheduling: Initial recruiter calls are held in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In local time that is approximately:
- Philippines (PHT): 6:00 PM – 4:00 AM (next day)
Thank you in advance for your flexibility in finding a time that works.