Administration & Customer Support Coordinator
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 3h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 9h ago
The date the source published, not the day we noticed it (2026-10-15). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,300–1,600/mo
Middle 50% of 11 listings that do state pay — Customer · all levels · Philippines · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Carried by 1 source
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Workable employer's own board first seen 3h ago · last seen just now
The listing
Our client is an Australian family-owned retailer specialising in unique home furnishings, architectural hardware, and period-authentic renovation fixtures. They are dedicated to delivering high-quality products and excellent service to their customers across Australia.
They are now seeking to hire an Administration & Customer Support Coordinator to handle customer enquiries, manage communications, and provide general operational support. This role is vital for ensuring high customer satisfaction, maintaining cost control, and maximizing the effective use of internal business systems.
Job Responsibilities
Customer Support and Communication
- Answer inbound customer calls promptly and professionally while returning missed calls and voicemails within agreed timeframes
- Ensure customers receive accurate information regarding products, orders, deliveries, returns, exchanges, warranties, and after-sales support
- Manage sensitive customer complaints in a calm and professional manner and escalate complex matters to management when necessary
- Maintain clear and solutions-focused communication with customers, suppliers, logistics partners, and internal teams
Administration and Order Management
- Prepare and process quotes, sales orders, returns, exchanges, and warranty enquiries in accordance with company procedures
- Assist with order updates, payment-related enquiries, and general retail administration
- Liaise with warehouse, sales, eCommerce, suppliers, and logistics partners to confirm order status
- Apply approved freight, replacement, refund, and credit decisions consistently while considering business costs
System and Data Management
- Use approved business systems to track, update, and resolve customer requests
- Record order numbers, ticket classifications, and resolution types accurately to support returns and cost reporting
- Maintain accurate customer information and administrative records in compliance with privacy and record-keeping requirements
- Flag recurring customer contact reasons and trends that point to operational, product, or service issues
Requirements
- 3 to 5 years of experience in customer service and administration
- Availability to work 38 hours per week across a 7-day roster during Melbourne business hours
- Strong product-learning capability and understanding of retail, inventory, delivery, and returns processes
- Commercial acumen with the ability to balance customer outcomes with policy, cost, and business objectives
- Excellent written and verbal communication skills with a natural grasp of conversational nuance
- Confidence in handling customer enquiries without relying on scripted responses
Nice-to-Have Skills
- Certification in eCommerce, Customer Service Management, or an equivalent discipline
- Experience supporting an Australian or eCommerce business
- Experience with customer service systems such as Gorgias
- Experience using a cloud phone system in a customer service environment
- Competence in Microsoft Office, ERP systems, point-of-sale, and eCommerce platforms
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)