Executive/Admin Assistant
Original posting at level9virtual.bamboohr.com — the employer has removed it, so the link may no longer work.
What we know
Is it still open?
Confirmed removed at the source
Last checked 2h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
How old is it?
Posted 13d ago
The date the source published, not the day we noticed it (2026-10-20). Last seen at its source 9h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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BambooHR employer's own board first seen 12d ago · last seen 9h ago
The listing
We're Hiring: Executive/Admin Assistant
Employment Type: Full-Time
Work Schedule: 7:00 AM – 4:00 PM EST
About the Role
We are looking for a proactive, organized, and detail-oriented Executive/Admin Assistant to provide day-to-day administrative support and assist with invoicing, collections, and other business operations.
The ideal candidate is comfortable managing administrative tasks, communicating professionally with clients, and learning new systems and processes.
Key Responsibilities
- Provide day-to-day administrative and executive support.
- Manage emails and correspondence using Gmail.
- Manage schedules and appointments using Google Calendar.
- Prepare and send invoices for required deposits and payments using QuickBooks Online (QBO).
- Contact clients regarding overdue payments and follow up on outstanding invoices.
- Assist with filing liens for unpaid customer accounts, following established procedures.
- Submit required workers’ compensation details.
- Learn to use UKG to input information as needed. Payroll processing and submission are not part of this role.
- Enter jobs into the company's timecard system.
- Follow established Standard Operating Procedures (SOPs).
- Assist with documenting processes using Scribe.
- Learn and use a planned CRM dashboard when implemented.
- Perform other administrative tasks as assigned.
Qualifications
- Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant.
- Experience with QuickBooks Online, invoicing, or collections is an advantage.
- Proficiency in Gmail and Google Calendar.
- Strong written and verbal English communication skills.
- Comfortable making professional calls regarding outstanding payments.
- Excellent organizational skills and attention to detail.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Willingness to learn new systems and follow established procedures.
Experience in the construction, restoration, or a related industry is a plus.
Ideal Candidate
We are looking for someone dependable, resourceful, and detail-oriented who can handle administrative responsibilities while assisting with invoicing and payment follow-ups. The ideal candidate takes initiative, communicates professionally, and maintains accurate records.