Remote Executive Assistant - Proposals & Contracts Coordinator (Business Ops)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 3d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 3d ago
The date the source published, not the day we noticed it (2026-10-30). Last seen at its source 5h ago.
We have tracked this listing since 30 Oct 2026 (3 days). The employer's own board has carried it every time we have read it, most recently 5 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay A$1,650–2,250/mo
Middle 50% of 17 listings that do state pay — Operations · all levels · Philippines · AUD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 3d ago · last seen 5h ago
The listing
About FreedUp
FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our team members, we aim to be one of the best US companies for LATAM talent, with a supportive environment and real room to grow.
About the role
FreedUp is seeking a detail-oriented Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This isn't a classic Executive Assistant role, and there's no calendar or inbox management for now. Most of the work is preparing proposals, statements of work (SOWs) and master services agreements (MSAs), with light business operations support.
This role suits someone who loves precision, takes pride in polished documents, and catches the small details others miss: a wrong date, a pricing typo or a misaligned table. You'll work independently, learn quickly from company documents and templates, and stay calm when a last-minute proposal lands on your desk.
What you'll do
Proposals, SOWs and contracts (main focus)
- Draft proposals: prepare client proposals from company templates, making sure scope, deliverables, timelines and investment amounts are accurate.
- Prepare SOWs and MSAs: turn approved proposals into SOWs and support the MSA process from first draft to signature.
- Manage redlines: track changes and comments back and forth with clients, and keep every version clear and organized.
- Check every detail: review dates, pricing, deliverables, names and formatting before anything goes out.
- Keep records organized: maintain a clean, up-to-date library of proposals and contracts.
Documents and slide decks
- Build and polish proposal decks and documents in Google Slides or PowerPoint.
- Make quick formatting changes and last-minute updates calmly and accurately.
Light business operations support
- Help with occasional admin tasks, such as invoicing support, vendor paperwork and client onboarding forms.
- Help keep HubSpot and ClickUp up to date as needed.
Requirements
- 3+ years of hands-on experience writing proposals, SOWs or contracts from templates.
- Exceptional attention to detail, especially with dates, pricing and investment amounts, deliverables and formatting.
- Strong skills creating polished documents and slide decks in Google Slides or PowerPoint, and comfort making quick formatting changes.
- Experience coordinating contract or proposal redlines with clients.
- Excellent written English.
- Available during Central Time business hours.
- Reliable high-speed internet and a quiet home office setup.
Nice-to-haves
- Experience using AI tools such as Claude or ChatGPT for drafting.
- Familiarity with HubSpot and ClickUp.
- A background in privacy, legal or consulting, including paralegal-style document work such as redlines.
Benefits
- International experience
- Opportunity to work remotely
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential performance bonuses
- PTO
- HMO after 3 months