Procurement Officer

KAIZEN is seeking a qualified, detail-oriented, and commercially astute professional for the position of Procurement Officer. This is a full-time, remote-based role responsible for the strategic sourcing, tendering, contract administration, and regulatory compliance of all procurement activities in support of the organisation’s real estate portfolio.

Position Overview

The Procurement Officer shall evaluate suppliers, products, and services, negotiate and administer contracts, and ensure that all procurement activities deliver cost-effective, high-quality outcomes in a timely manner. The role is pivotal in safeguarding organisational budgets, driving operational profitability, and upholding the integrity of procurement governance and regulatory adherence.

Key Responsibilities

• Sourcing and Contract Award Source, assess, and award contracts to duly licensed and qualified contractors, suppliers, and service providers for the provision of goods, works, and services, in strict accordance with established organisational policies, procedures, and governance principles. Ensure all procurement processes are executed within approved timelines from receipt of request through to proposal receipt and contract award.
• Tendering and Proposal Evaluation Prepare, issue, and manage tender documentation for Annual Maintenance Contracts across all KAIZEN-managed properties. Conduct systematic comparative analysis and evaluation of submitted proposals, ensuring objectivity, transparency, and alignment with cost, quality, and delivery criteria. Maintain a minimum compliance rate of ninety percent for tender evaluations completed in full accordance with prescribed process.
• Contract and Vendor Performance Management Establish and maintain robust monitoring frameworks to assess contractor and supplier performance against contractual terms and deliverables. Identify deficiencies, non-conformities, or deviations in contract execution and initiate and coordinate timely corrective and remedial actions. Maintain accurate contract records, status updates, and performance reports using approved management systems and tools. Achieve and sustain a minimum Procurement Audit Report score of ninety percent.
• Compliance, Regulation, and Reporting Ensure full and ongoing adherence to the regulations of the Dubai Real Estate Regulatory Agency, the provisions of UAE Law No. 6 of 2019, applicable health and safety standards, and all internal procurement policies. Prepare, validate, and submit accurate procurement documentation, compliance records, audit trails, and performance reports as required. Achieve and sustain a minimum Procurement Audit Report score of ninety percent.

Requirements

• Proven procurement experience, preferably within real estate, property management, facilities management, construction, or related industries.

• Strong knowledge of procurement processes, tender management, contract administration, vendor management, and cost analysis.
• Knowledge of UAE procurement regulations and RERA requirements is an advantage but not mandatory.
• Fluency in Arabic is essential, with strong English communication skills.
• Highly organized, detail-oriented, and process-driven, with a strong focus on compliance, documentation, and audit readiness.
• Must be genuinely interested in and comfortable with a fully remote working arrangement, with the ability to work independently and maintain productivity without direct supervision.
• Demonstrates self-discipline, accountability, reliability, and excellent time management.
• Proficient in Microsoft Office, particularly Excel, and digital collaboration tools.
• Excellent communication and stakeholder management skills, with the ability to coordinate effectively with vendors, colleagues, and stakeholders across different locations.