Executive Operations Assistant (Full-Time/ Shared Support Across Two Executives)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 1d ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 22d ago
The date the source published, not the day we noticed it (2026-08-24). Last seen at its source 1h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay
$1,000–1,700/mo
Read out of the job description by us, not from a structured field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
workable employer's own board first seen 11d ago · last seen 1h ago
The listing
FreedUp is seeking a proactive, detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing career coaching and community-based business that helps job seekers land better roles faster. This role is ideal for someone who thrives on structure, communication, and initiative — a systems-minded generalist who can act as the central hub between the CEO, clients, and the broader community.
We're a lean, high-performance team built around clarity, accountability, and momentum. We're looking for a highly communicative, intuitive EA to directly support our CEO — managing the flow of information across email, LinkedIn, and community channels so he can stay focused on sales, growth, and coaching clients.
This is a part-time position (with strong potential to grow into full-time as the business scales) that requires excellent written communication, systems thinking, and the ability to work independently with minimal oversight.
Set up: Shared EA by two Executives
Location: Fully Remote
Job Type: Full-Time (this role combines two part-time client engagements — approx. 15-20 hrs/week with each client)
Salary: $1000– $1700 per month (based on experience and hours)
Requirements
- 2+ years of experience as an Executive Assistant, Community Manager, or similar generalist support role.
- Excellent written and verbal communication skills — comfortable communicating directly with clients and community members.
- Tech-savvy and comfortable working in digital ecosystems (Todoist, Gmail, LinkedIn, Claude/AI tools, etc.).
- Highly intuitive with strong initiative — able to judge what to handle, what to delegate, and what to escalate.
- Proven ability to track and report on time spent across tasks (task/time tracking discipline).
- Proactive and comfortable being both reactive and self-directed, depending on the moment.
- Experience with community management or moderation is a plus.
- Interest or basic experience in building simple AI-assisted workflows (Claude, automations) preferred.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Key Responsibilities
- Sales Call Prep: Gather information from multiple sources and prepare structured notes ahead of each sales call.
- Email & Lead Follow-Up: Send pre-call emails to leads, manage follow-ups using the correct templates and recording links, and ensure routing forms and Calendly links are functioning correctly.
- Inbox & Calendar Management: Keep the CEO's inbox at zero unresolved items and manage scheduling — flagging anything that's been sitting untouched.
- Project & Task Management: Own and maintain the CEO's project management tool (Todoist), track task completion, and deliver a weekly efficiency digest summarizing what got done.
- Community Hub & Support: Serve as the first point of contact inside the community — answering common questions directly, pointing members to existing resources, and escalating anything that needs the CEO's attention.
- Career Compass Tool Oversight: Run and monitor the CEO's AI-powered "Career Compass" research tool for clients (light-touch, a few times per week), freeing the CEO from needing to babysit it.
- Light Technical Troubleshooting: Field simple client-reported product issues (e.g., reviewing a Loom video), work with AI tools to identify a fix, and implement small changes in no-code tools (e.g., Lovable) where appropriate.
- Reporting & Accountability: Provide a regular digest of completed work, open loops, and priorities so the CEO always knows what's being handled without having to ask.
- Process Documentation: Help document recurring workflows and SOPs as they're identified, laying the groundwork for future AI-assisted automation.
- Tools & Communication: Todoist, Gmail, LinkedIn, Calendly, Claude, Loom, Lovable (no-code)
- Preferred Communication: Slack/text (daily), weekly check-in call, end-of-day digest
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months