Executive Assistant
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 3h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 39d ago
The date the source published, not the day we noticed it (2026-08-25). Last seen at its source just now.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay A$1,650–2,438/mo
Middle 50% of 18 listings that do state pay — Operations · all levels · Philippines · AUD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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bamboohr employer's own board first seen 3h ago · last seen just now
The listing
Job Title: Remote Executive Assistant
About the Role:
A proactive and highly organized Executive Assistant is needed to provide direct support to the founder of a growing hospitality business. This role primarily focuses on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities that help streamline both professional and light personal tasks.
The ideal candidate is an experienced Executive Assistant who enjoys creating structure, improving processes, and helping executives stay focused on high-value work. This individual should be resourceful, trustworthy, tech-savvy, and comfortable using AI and productivity tools to improve efficiency. The company is looking for someone who can become a long-term strategic partner capable of anticipating needs, taking ownership of recurring responsibilities, and continuously finding better ways to support the executive.
Key Responsibilities:
Executive Support
- Manage the founder's business and light personal calendar, appointments, and scheduling.
- Monitor and organize executive inboxes, prioritizing important communications and routing recurring requests appropriately.
- Assist with travel planning, including flights, hotels, itineraries, check-ins, and travel logistics.
- Help manage reminders, deadlines, and follow-up items to ensure nothing is overlooked.
- Conduct online research and gather information to support business decisions and ongoing projects.
- Continuously identify opportunities to improve workflows and executive productivity.
Administrative & Operational Support
- Handle recurring administrative tasks and routine operational responsibilities.
- Collect invoices and supporting documents for company credit card transactions.
- Organize receipts and upload required documentation into expense management platforms.
- Assist with recurring reporting and administrative processes.
- Maintain organized digital files and documentation.
- Support other administrative tasks as business needs evolve.
Process Improvement & Technology Support
- Recommend tools, systems, or automation opportunities that improve efficiency.
- Leverage AI tools and modern productivity software to streamline administrative work.
- Help document recurring processes and establish organized workflows.
- Continuously look for ways to reduce manual work and improve day-to-day operations.
Qualifications & Ideal Traits:
Must-Have
- Previous experience as an Executive Assistant supporting founders, executives, or business owners.
- Strong experience managing inboxes, calendars, and travel arrangements.
- Excellent organizational, prioritization, and time management skills.
- Outstanding written and verbal English communication skills.
- High level of discretion, professionalism, and trustworthiness.
- Ability to think proactively, work independently, and anticipate executive needs.
- Strong attention to detail with excellent follow-through.
- Comfortable learning new systems and leveraging AI tools to improve productivity.
Preferred
- Experience supporting startup founders or entrepreneurs.
- Familiarity with Microsoft Teams and modern collaboration tools.
- Experience handling recurring administrative and operational processes.
- Passion for continuous improvement and process optimization.
- Comfortable working in a dynamic environment with evolving responsibilities.
Working Environment:
- Fully remote role
- Combination of executive support, travel coordination, inbox management, and recurring administrative responsibilities.
- Opportunity to become a trusted long-term partner supporting both business and light personal executive needs.