Regional Program Manager

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Overview

The Program Manager is being sought to cover (ANZ/SEA/JP/North Asia) based in Singapore / Malaysia / China. He/she shall be an able practitioner and who will have experience in project and/or program management, and international capital works. Reporting to the Regional Director-PDS and the Client Project Executive (PE) for the sub-regions he/she will be expected to manage the capital budget and delivery of capital projects through the region and report accordingly.

Job Description

The key objective of this role will be to provide support to the Client Project executive lead within the Region and within the guidance and support of the global PMO.

The role is to:

·       Assist the PE in the capital project strategy, developing budget and schedule forecasts for business case approval.

·       Lead and provide oversight to all the regional projects and provide expert guidance and advice on all matters relating to project delivery.

·       On board project managers and ensure they deliver projects to specification, on time and in budget.

·       Ensure a robust scope, budget and program of projects is in place.

·       Responsibility to ensure that the PM’s report accurately on the status of the project and project finances.

·       Ensure that changes to scope or budget are reported on and managed accordingly

·       Drive cost assurance and value engineering.

Ensuring that the RPM keeps to high level Program Management keeps flexibility into the region and reduces the ongoing commitment to permanent full-time resources. This flexibility gives us cover across regions to cover for leave, absence or busy periods. The program manager will work closely with all key Client Functions, including but not limited to Regional & Global RE&F, Health and Safety, Engineering, Sustainability, local Area Managers, Facility Managers, Security, IT and Procurement Teams.

Ongoing Delivery Support

·       Assist the PMO, PE and regional staff to establish and manage the Capital Plan

·       For allocated projects within the programme; predict workload and balance supply of service with suitable resources

·       For allocated projects within the programme; prepare and deliver signed off Project Briefs (defined scope/ budget and schedule)

·       For allocated projects within the program; assist Client in determining project requirements including gathering market information for budgetary purposes

·       Source the appropriate in-country project management resources for the Client

·       Monitor Project Delivery through reporting and conference calls (generally a site visit would only occur for kick-off and at completion where required)

·       For allocated projects within the program; point of Contact for project teams

·       Deliver Project Reviews, Change Control and Risk Management

·       Relationship management of suppliers

·       Confirm existing Client project authorisations (budget), current expenditure, forecast completion total

·       Consolidate existing progress reporting by current suppliers

·       Ensure PM’s provide weekly update on project status and budget with a detailed monthly report

·       Implementation of client standards by in-country Project Managers

·       Local project delivery and drive reporting governance, from engagement of project team to close out

·       Regular health check and risk management of project delivery

Process review

·       Assist the PE in the review and improvement in the internal process and reports

·       Ensure delivery procedures/ standards, policies, cash flow analysis, portfolio management etc. are completed

·       Establish structured reporting systems and ensure that regular reporting is delivered to the Client

·       Ensure structured close out of projects including documentation, Lessons Learnt and handover to FM provider in line with Client Checklist.

·       Assist in development of processes, standards and templates

·       Drive regional consistency and compliance with Client guidelines/policy

·       Provide guidance and training to the project management teams

Reporting (Adaptive Work)

·       Overall accountability to ensure timely data inputs and its quality by PMs

·       Track robust inputs in workplan to track all key milestones and activities

·       Monitor project budgets, cashflows, commitments and spend in line with Client expectations

·       Promote effective management of projects using technology (currently JLL Adaptive Works) including but not limited to project risks / issues, delivery in agreed time and cost baselines, recording meeting minutes etc.

·       Monitor regional project activity for capital planning (program) for completion as per targets agreed / assigned (annual capex targets) if any.

·       Manage data inputs in the tools in absence of a PM (delayed onboarding, etc) / as deemed fit to manage overall reporting accountability.

Personal attributes

·       Perceptive, self-motivated, collaborative, and capable of working across the region through remote management skills, the Program Manager will effectively provide an operational knowledge centre of exceptional quality. Demonstrable Regional experience and an appropriate professional qualification are a preferred requirement.

·       Excellent communication skills, and experienced in remote management

·       International experience in capital works and/or programs with multiple projects

·       English, both written and spoken to a good technical standard.

·       A degree in Project Management, Real Estate or related field or; work experience of minimum ten (10) years, which must be related to all aspects of Construction / Project and Program Management / Real Estate. 

·       Prior experience in Program Management (international experience in capital works and/or programs with multiple projects) preferred.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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