Remote Executive Assistant - Operations & Communication Focus (LATAM)
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 6h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 265d ago
The date the source published, not the day we noticed it (2025-12-24). Last seen at its source 3h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Mexico, Brazil, Colombia
The description states no restriction of its own. This is the source's own tag.
Pay
$800–1,600/mo
Read out of the job description by us, not from a structured field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
workable employer's own board first seen 10d ago · last seen 3h ago
The listing
FreedUp is seeking a highly proactive and detail-oriented Executive Assistant (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.
We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.
This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.
Location: Fully Remote
Job Type: Full-Time
Salary: $800 - $1,600 per month (based on experience)
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional written communication skills — must be a stronger writer than the executive.
- Highly responsive, proactive, and detail-oriented.
- Comfortable acting as a “memory system” for a fast-moving CEO.
- Strong organizational instincts and follow-through.
- Able to handle confidential and sensitive information responsibly.
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Key Responsibilities
Email & Communication Management
- Manage and organize three inboxes (personal, work, shared investor inbox).
- Implement follow-up systems to prevent missed replies and recurring “email bankruptcy.”
- Draft routine and logistical emails for CEO review, reducing workload while preserving control.
- Proofread and edit all outgoing communications to improve clarity and accuracy.
- Prioritize investor, recruiting, and vendor communications.
Meeting & Calendar Coordination
- Coordinate weekly and bi-weekly internal meetings (all-hands, leadership, C-suite).
- Prepare and maintain agendas, collect participant notes, and track follow-ups.
- Attend meetings as needed to capture action items and enforce accountability.
- Help implement calendar rules to protect focus time and avoid unnecessary meetings.
- Conduct a daily end-of-day check-in (5:00–5:30 PM) to review upcoming meetings and open loops
- Prep for corporate meetings (all-hands, C-suite, lead meetings) and quarterly board meetings
- Prepare for one-on-ones, manage medical appointments
- Handle office lunch ordering (Tuesdays/Thursdays) and organize events like holiday parties
Process Optimization & SOPs:
- Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
- Support the creation of internal systems for accountability, task tracking, and delegation across the companie's operations and team structure.
Task Delegation & Tracking
- Manage delegated tasks and ensure timely follow-up using Linear.
- Close feedback loops and prevent lost action items.
- Support the rollout of structured task and delegation systems across the organization.
- Assist with daily reminders, priorities, and workload balancing.
Operational & Personal Support
- Manage operational tasks such as office lunch orders, events, offsites, and travel coordination.
- Assist with personal scheduling, including medical appointments on recurring cycles.
- Handle sensitive information in compliance with HIPAA and related agreements.
- Support monthly outreach to patients with high NPS scores and assist with review collection workflows.
- Research and implement tools for reviews, CRM, and process optimization.
Systems & Tools
- Communicate daily via Slack with structured updates.
- Track tasks and delegation in Linear.
- Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months