Remote Executive Assistant - Operations, Data & Project Support
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 8h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 284d ago
The date the source published, not the day we noticed it (2025-12-05). Last seen at its source 1h ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Mexico, Colombia, Brazil
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay $1,238–1,400/mo
Middle 50% of 16 listings that do state pay — Customer · all levels · Mexico · USD/month. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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workable employer's own board first seen 11d ago · last seen 1h ago
The listing
FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!
Responsibilities:
As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.
You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.
This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.
Location: This is a fully remote position.
Job Type: Full-Time
Salary: 1,000-1,600 (based on experience)
Requirements
- 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant
- Proven experience with process documentation, system building, or SOP creation
- Strong skills in data gathering, report preparation, and project tracking
- Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
- Familiarity with Google Workspace, especially Sheets for reporting
- Excellent organizational and prioritization abilities
- Outstanding written and verbal communication skills
- Ability to operate autonomously and proactively
- High comfort in tech-driven environments and learning new platforms
- Experience coordinating cross-functional stakeholders
- Ability to maintain confidentiality and handle sensitive information
- Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
Key Responsibilities
- Systems & Process Development: Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business
- Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste, Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards
- Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables
- CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts
- Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics
- Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage
You are someone who:
- Thinks in systems, processes, and workflows
- Enjoys the structure of project coordination and documentation
- Is proactive, curious, and eager to create efficiencies
- Thrives in environments where independence and initiative are valued
- Is comfortable working closely with an operational leader who moves quickly
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months