Bookkeeper / Executive Assistant
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 3h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
Posted 4d ago
The date the source published, not the day we noticed it (2026-10-29). Last seen at its source 1h ago.
We have tracked this listing since 29 Oct 2026 (3 days). The employer's own board has carried it every time we have read it, most recently 1 hour ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines, Panama, Mexico, Colombia, South Africa, Pakistan
The description states no restriction of its own. This is the source's own tag.
Pay not stated
Similar roles pay, by region:
- Asia A$1,825–2,500/mo (31 listings, all levels)
Not enough comparable listings for LATAM, Africa. Middle 50% of Finance listings that do state pay in each region, in the currency most of them state. This employer has published no salary; this is what comparable listings we hold disclose, never converted between currencies or periods. How this is calculated.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
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Workable employer's own board first seen 3d ago · last seen 1h ago
The listing
VirtueStaff is seeking a skilled Bookkeeper / Executive Assistant to manage administrative workflows, phone communications, and financial record keeping for an electrical trades company. This dual-function role provides daily executive support to business leadership while maintaining financial accounts, executing bookkeeping tasks, managing inbound client calls, and leveraging CRM and accounting platforms to keep business operations structured and efficient.
Responsibilities
- Provide comprehensive executive administrative support, including schedule management, calendar coordination, and task tracking.
- Serve as the primary point of contact for inbound phone inquiries, managing client communications with professionalism.
- Execute day-to-day bookkeeping workflows, account reconciliations, and financial record maintenance within QuickBooks.
- Utilize Infusionsoft (Keap) to manage client database records, communication workflows, and administrative task tracking.
- Perform general office administration, data entry, and record keeping to streamline daily operations.
Requirements
- Proven experience in executive assistance, office administration, and U.S. bookkeeping within the trades or home services industry.
- Hands-on proficiency with QuickBooks for bookkeeping and financial management.
- Experience or familiarity with Infusionsoft (Keap) for client and workflow management.
- Native-level English verbal and written communication skills with strong telephone etiquette.
- Exceptional organizational skills, high attention to detail, and ability to balance administrative duties alongside financial management.
Benefits
- Work From Home
- Performance Bonus