Magic, Inc
via Pinpoint
Accounts Receivable Specialist - Freelance, Remote
still open
verified 14h ago
posted 10d ago seen 4h ago
Apply at magic.pinpointhq.com
This is the employer's own posting, not a copy on a job board.
What we know
Is it still open?
Confirmed still open
Last checked 14h ago — checked against the employer's own applicant tracking system, which is the company answering directly.
We re-read the employer's own applicant tracking system and the posting was still there. That is the company answering directly.
How old is it?
First seen 10d ago
No source stated a posting date, so this is when the listing first reached us — which is a floor, not the real age. Last seen at its source 4h ago.
We have tracked this listing since 23 Oct 2026 (10 days). The employer's own board has carried it every time we have read it, most recently 4 hours ago.
Is it remote?
Marked remote on the employer's board
Their board carries a remote setting on this posting — a field they filled in, not wording we read. The location field names somewhere specific, which is usually where the team or the entity sits.
Who may apply?
Philippines
The description states no restriction of its own. This is the source's own tag.
Pay
$9/hr
Published by the source in its own salary field. Shown in the posting's own currency and period; we never convert.
Skills named in the ad
Recognised terms only, from a fixed vocabulary — this is what CV matching compares against.
Carried by 1 source
-
Pinpoint employer's own board first seen 10d ago · last seen 4h ago
The listing
About the Client
Our client is an established, mid-sized US company that sells to business customers and runs a lean, hands-on finance function. Their accounting team works in a practical, less automated environment built on Sage 100 and Excel, where people are trusted to own their work from start to finish. They’re looking for a dependable remote professional to take charge of their entire AR desk and work closely with their sales, operations, and accounting teams.
Why does this role exist?
The company needs one experienced, detail-oriented person to take full ownership of its accounts receivable, from invoicing through collections and reconciliation. This role keeps cash flowing in, customer accounts accurate, and billing disputes resolved quickly, so leadership can trust the numbers without chasing them. You’ll also give light administrative support to company leadership.
The Impact you’ll make
Invoicing & Customer Account Management
- Prepare and send accurate invoices, statements, and supporting documentation
- Maintain accurate customer records, including billing addresses, contacts, payment terms, tax details, and account changes
- Review or help establish customer credit limits and payment terms
Cash Application & Payment Research
- Review bank activity, lockbox information, checks, ACH payments, wires, credit card payments, and remittance details
- Manually post and apply customer payments in the ERP system (Sage 100)
- Research and resolve unapplied cash, short payments, overpayments, deductions, and misapplied payments
Collections
- Monitor aging reports and keep a consistent collection cadence for current and past-due accounts
- Contact customers by phone and email about invoices, balances, payment commitments, disputes, and overdue accounts
- Maintain accurate collection notes, promise-to-pay dates, and account status updates
Disputes, Credits & Adjustments
- Research invoice discrepancies and work with sales, operations, and accounting to resolve customer disputes
- Process and apply approved credit memos, customer credits, adjustments, and write-offs
Reconciliation, Reporting & Leadership Support
- Reconcile customer accounts, the AR subledger, revenue accounts, and related general ledger activity
- Prepare AR aging, collection, dispute, and cash receipt reports for management
- Provide occasional administrative support to company leadership, including scheduling, document preparation, and follow-up coordination
Skills, Knowledge and Expertise
Required
- Recent, long-term, hands-on full-cycle AR experience with a stable job history
- Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one- or two-person AR team
- Recent experience supporting a US-based company or communicating directly with US customers
- Clear, easily understood spoken English for unscripted customer calls, plus strong written English
- Proficiency in Excel and experience with accounting or ERP systems, with a strong grasp of debit and credit mechanics
Your superpowers are...
- Technical
- Full-cycle AR: invoicing, cash application, collections, aging, and reconciliation
- Basic accounting principles and debit and credit mechanics
- Sage 100 (or comparable ERP), Microsoft Excel, Outlook, and the Microsoft Office Suite
- Payment research across checks, ACH, wires, lockbox, and credit card remittances
- Soft skills
- Confident, clear phone communication, even in detailed, unscripted, or tense conversations
- Direct, professional communication, with the ability to work well with strong personalities
- Sharp attention to detail and strong organization
- Independence: you manage your own workload without needing to be chased
- Collaboration with sales, operations, and accounting to get to the root of a problem
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You take pride in owning a whole process and don’t need a big team or heavy automation to do it well
- You’re comfortable picking up the phone and having firm, respectful conversations about money
- You speak up, ask direct questions, and are at ease with colleagues who are equally direct
- You like digging into the details until the numbers tie out
- You’re reliable and consistent, and you’ve stayed long enough in past roles to see your work through
- You’re happy to jump in on small admin tasks when leadership needs a hand
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday to Friday 6:00 AM - 3:00 PM Pacific Time
Compensation:
- $9 per hour
- No benefits package included